Glocal Roots is a small non-profit organization with projects in Switzerland, Turkey and Greece. Glocal Roots develops projects aimed at increasing and strengthening the resilience and independence of displaced people. We are seeking a new project manager for the Victoria Community Center in Athens.

Project Overview:

Since May 2022, we are part of the Victoria Community Center, a collaborative building hosting several organisations and providing holistic services. Glocal Roots operates the centre's communal spaces, including the café and the safe space for women and children. These welcoming environments serve as central locations for sharing ideas, receiving support and networking. By promoting inclusivity and breaking down social barriers, these spaces not only provide opportunities to access vital resources and form relationships, but also lay the groundwork for social change by advocating for equality and intercultural understanding. We serve coffee, tea and hot lunch, offer different educational activities and workshops and distribute clothes and hygiene items. At the same time we are responsible for the overall management of the building.

The Community Spaces are overseen by the project manager with support of the Fundraising, Communications & Advocacy Lead, the Cafe Coordinator, the Building Coordinator and 10 - 15 external volunteers.

JOB DESCRIPTION

Victoria Community Center Management:

• Partner Management: Point of contact for all questions from partner organisations in the building, MoUs with new partners, Schedules etc.

• Financial Management of the Victoria Community Center, including Budgets, Payments and accountability towards other partners

• Facilitating monthly Partners Meeting and monthly Core Partners Meeting, including drafting of Agenda Points and Meeting Minutes

• Supporting the building coordinator in case of absence

• Activity Planning and Coordination

HR:

• Conducting regular meetings with Building Coordinator and Cafe Coordinator

• Responsible for overseeing staff contracts, including coordination with accounting

• Responsible for salary payments

• Being the point of contact for all questions of staff members

Fundraising:

• Supporting the Fundraising, Communications and Advocacy Lead in fundraising efforts, including writing and submitting proposals to foundations and companies

Volunteer Management

• Serving as the primary contact for volunteers, conducting induction meetings, monthly check-ins, handling feedback, and issuing letters of recommendation as needed

• Weekly scheduling

• Managing the volunteers apartment

• Organising regular trainings and providing safeguarding trainings

• Onboarding new volunteers and facilitating bi-weekly team meetings

Finance

• Overseeing accounting practices, managing payments, and ensuring financial transparency and accountability

• Overseeing Budgets

Additional General Responsibilities:

• Ensuring the smooth operation of daily activities

• Supporting the development and implementation of new project activities for refugees and asylum seekers in Athens

• Ensuring the maintenance of the space to provide a conducive working environment

• Handling general administrative tasks as required

Knowledge and Experience:

• Prior experience in the non-profit sector, especially in project coordination

• Work experience within a forced migration context

• A strong passion for refugee issues and advocacy

• Capability to thrive in a challenging and dynamic work environment

• Exceptional communication and writing skills in English, with proficiency in additional languages such as Greek, German, Arabic, Farsi, or French being highly desirable

Skills & Abilities:

• Ability to work independently and as part of a small team

• Flexible, intuitive, and proactive approach to work

• Strong verbal and written communication skills

• Collaborative team player

• Strong problem-solving and planning skills

• Resourceful and strategic thinker

• Proficient multi-tasker who performs well under pressure

• Possession of a manual driving license is beneficial but not necessarily required

What We Offer

• Starting date: January (flexible)

• Full-time salaried role

• 12 month contract, extension possible (3 month probation period)

• Great development opportunities and responsibility in a challenging context

• Project management experience

• Practical experience in a refugee context

How to apply

Application Process: Interested candidates are asked to send a CV and cover letter to cinja@glocalroots.org. Applications are accepted on an on-going basis. The application process will be closed when a suitable candidate has been found.