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Program Monitoring and Administration
Highest degree :
Bachelors
Field of study :
Monitoring and Evaluation, with a foundation in Agricultural Education and Extension
Location :
Nairobi
Citizenships :
Kenyan
Experience :
10 Year(s)
Countries :
Kenya
Gender :
Female
Sectors :
Grace Ogallo is an experienced Administrative and Program Support Specialist with over 10 years of service in international development and humanitarian organizations, including FAO Somalia, WHO, and Safaricom. She has a strong track record in coordinating logistics, managing procurement documentation, organizing meetings and field activities, and maintaining accurate program records and databases. Grace is highly organized, dependable, and known for her ability to work with diverse stakeholders while upholding confidentiality and professionalism. As an active member of her church, she is committed to Christian discipleship expressed through excellence, service, and integrity. She is passionate about supporting teams that advance positive community impact and transformational development.
Experience
Program Monitoring Assistant
Nairobi
FAO Somalia
September 2015
-March 2025
Supported the Monitoring and Evaluation Unit by coordinating administrative, logistical, and documentation processes for partner projects across Somalia. Managed partner contracts (LoAs and LoUs), tracked project activities and deliverables in ERP systems (IMIS and COCO), and reviewed narrative and financial reports to ensure compliance with FAO standards and donor requirements. Organized meetings, field monitoring schedules, and communication with implementing partners, government stakeholders, and internal teams. Maintained accurate project records, prepared presentations and reports for management, and ensured timely follow-up on action points. Consistently handled confidential information with professionalism and supported smooth program operations across multiple regions.
Monitoring & Evaluation Assistant
Turkana
APIR-Turkana
January 1014
-June 2015
Coordinated field monitoring activities and logistics for program implementation, including travel, meetings, and stakeholder engagement. Prepared accurate narrative and financial reports, maintained project data and documentation, and supported cross-functional teams with administrative tasks to ensure timely reporting, compliance, and smooth operations.
Research Assistant
Nairobi
Ministry of Health / WH
March 2013
-January 2014
Supported health research and data management activities, including conducting surveys, entering and cleaning data, and preparing timely reports. Assisted in ensuring data accuracy, compliance with research protocols, and smooth coordination with field teams and stakeholders.
Education
Monitoring and Evaluation
Nairobi
Kenyatta University
January 2023
-Present
Bachelor of Science in Agricultural Education and Extension
Njoro
Egerton University
September 2002
-July 2007
Awards & Certificates
Leadership & Management
Nairobi
University of Nairobi
2011
Project Management (MNCH)
Nairobi
Nairobi University
2012
Languages
Skills
Experience with financing agencies
I have worked with finance and compliance teams in international organizations, supporting procurement and payment processes, verifying partner budget documentation, and ensuring financial reporting aligned with donor and organizational policies. This experience strengthened my ability to manage records, maintain accountability, and support transparent resource stewardship.