Administration & Program Officer

• Organized workshops, forums, and program events, handling logistics and coordination. • Drafted reports, briefing notes, and presentations for program managers and stakeholders. • Supported database management, including partners’ and donors’ contact lists. • Assisted in monitoring project deliverables and tracking deadlines • Sourced, evaluated, and negotiated with suppliers to secure cost-effective pricing and favorable terms. • Prepared and processed Local Purchase Orders, ensuring compliance with procurement policies. • Maintained accurate procurement and inventory records for stock monitoring and replenishment planning. • Coordinated vendor engagements, contracts, and lease agreements, ensuring operational continuity. • Championed compliance with procurement regulations and participated in audits and spot checks. • Contributed to annual procurement planning, budgeting, and strategic sourcing initiatives. • Secured cost savings of up to 15% on key procurement categories through effective negotiations. • Ensured Good Distribution Practice compliance in all warehousing and distribution activities, in line with international standards. • Managed high-volume kitting operations for donor-funded programs, including UN, and USAID initiatives, ensuring timely and accurate order fulfillment • Identified and procured goods, materials and services at the right time and cost to meet operations requirements. • Prepared and Processed Local Purchase Orders for approved goods and services, ensuring compliance with the organization’s procurement policies and matrix. • Verified, Reconciled and archived supplier invoices with all supporting documents for payment, audit and tracking purposes. • Maintained up to date inventory records for ease of monitoring stock levels, usage and replenishment needs. • Coordinated vendor engagement and negotiated favorable terms, securing cost savings of up to 15% on key procurement categories • Forwarded approved invoices to the finance department for payment processing and maintained accurate MIS reports on procurement activities. • Any other duty assigned by my supervisor

Operations Clerk

Ensured accuracy and integrity of over 30000+shareholder data. • Oversaw the correct mailing of dividend cheques to shareholders every week • Updated the members’ register, share register and nominees register with supervision from my line manager • Performed clerical tasks assigned by the supervisor.

Administrative Associate

• Provided administrative and logistical support to project staff. • Assisted in planning assignments, including budgeting, staffing, and scheduling. • Resolved all queries raised by supervisors on assignment work papers and ensured audit files were finalized. • Managed insurance policy renewals and service contracts to avoid operational interruptions. • Facilitated compliance with clean desk and archival policies, improving document retrieval efficiency by 30% • Planned, controlled, and reviewed team assignments, ensuring efficient staff deployment. • Participated in conference calls to discuss engagement progress and findings. • Built strong working relationships with clients and key stakeholders. • Delegated tasks to trainees and provided on-the-job training. • Advised supervisors on potential challenges and proposed solutions. • Ensured timely completion of audit files and successful closure of assignments. • Met budget targets and project deadlines while maintaining high-quality standards. • Verified and ensured all required document signoffs were completed.