Finance and Grants Manager

• Strategic Leadership - In collaboration with other SLT members, provides strategic financial and grants management leadership for FH within the Kenya Country Office to ensure compliance to policies and procedures. • Management of Finance and Grants Department - Oversees the day-to-day coordination of finance and grants team to ensure timely monthly finance schedules and reporting. • Financial Planning and Analysis – Leads the organization in the timely and accurate development of proposal budgets, annual organizational budget, and mid-year budget reforecasting. Conducts high level analysis of past spending and projections to provide input and recommendations to program managers in the development of new budgets as well as the effective management of current programs. • Streamlining of Finance Processes and Procedures- In collaboration with internal audit, procurement and administration team, optimized finance processes and procedures to ensure improvement in compliance with FH internal controls and donor regulations. • Statutory and Project Audits – Successfully coordinated and oversaw FY2024 statutory audit by KPMG that resulted in an unqualified opinion. Spearheading implementation of audit recommendations to strengthen and improve adherence FH internal controls.

Deputy Finance Manager- Projects

• Budgeting- Supported the business proposal development in fundraising activities for both co-operative agreements and contracts with the business development team and was actively involved in the budget preparation including review of new project proposals for internal & external, led in the budgeting for Global Fund, FCDO and USAID proposal developments. Supported budget managers with their annual budget and budget modifications to ensure compliance with CRS policies and procedure and donor regulations. • Monthly Budget Monitoring- Rolled out monthly budget vs actuals reporting to ensure consistent and continuous budget monitoring, variance justification and timely action plans for significant variances, to ensure timely, on track and on budget project implementation, management, and reporting. • Grants Management and Sub Recipient Capacity Building- Improved compliance of the 17 subrecipients by identifying areas of weaknesses around internal controls implementation and compliance through capacity building training and ad hoc discussions with the identified subrecipients. • Reporting- Supported the preparation and analysis of donor and other financial reports for various internal and external stakeholders ensuring their timely submission and attend regular meetings with them when required including KRAPID plus, Core Group, CTWWC and Charity Water. Improved financial and donor reporting through monthly review of financial transactions jointly with the assigned budget managers, this ensures that reports are generated accurately and disseminated timely as per established reporting schedules. • Project Close outs- Prepared, monitored, alerted the program manager, facilitated, and managed the process of closing expiring grants within the ninety (90) days period as required in the grants closure period. • Project Finance Management- Served as the key focal person on all issues related to financial transaction records. Provided proactive advice, support, and capacity building to managers, staff, and subrecipients to ensure compliance with standards and proper records of financial transactions, as well as to support strengthening of internal control. • Finance Function Effectiveness: supported the hiring, training and capacity building of the finance team including high quality induction, ad hoc coaching and finance function effectiveness including high quality review of A/C payables, A/C receivables, and month end closing process.

Finance and Admin Coordinator

• Financial Planning and budget monitoring: successfully produced reasonable, consistent and timely proposal and annual project budgets that are continuously monitored, and significant variances reported and corrected in a timely manner. • Financial Program Administration and Logistics: oversaw the registration of IESC Farmer to Farmer as an international NGO in Kenya; successfully registered IESC on all statutory platforms including KRA, NSSF, NHIF, and NITA; successfully rolled out payroll processing in Kenya; Led the opening of IESC Farmer to Farmer bank accounts in Kenya and payments processing through the program account; rolled out the implementation of the accounting ERP – QuickBooks Online in Kenya for financial planning, monitoring and reporting; successfully coordinated the 2022 annual implementing partners meeting held in Kenya and attended by 28 African country representatives. • Financial and Donor Reporting: improved processed and systems around month end closing, bank reconciliations, monthly budget vs actual reports, donor quarterly/annual reporting. • Compliance Management: monitoring and improving compliance to financial government regulations, USAID rules and regulations and organizational policies and procedures; capacity building and mentoring of program staff and other partners on financial procedures, organizational policies, and donor regulations.

Finance and Grants Manager

• Budgeting: successfully developed various proposal budgets including FCDO, PSBI Gates, NIH and Rockefeller; efficiently developed annual forecasts & budgets for the grants supported, including by Gates Foundation, GAVI, DFID, USAID • Grants Management and Compliance: established newly and required financial processes and procedures to teams; identified and escalated risks or obstacles to grant implementation to the management team; ensured compliance with grants management requirements and financial management regulations; reviewed and approved monthly expenditure reports for compliance; monitored project budgets to ensure compliance; successfully closed out FCDO, USAID & Deerfield grant. • Sub Award Management & Administration: developed and administered pre-award assessments and sub-agreements; monitored and tracked project implementation and financial reporting; trained and capacity build sub- awardees to ensure compliance to donor rules and regulations and LG policies and procedure through providing technical assistance. • Financial Reporting: prepared donor budgets variance and financial performance reports, donor reports monthly, quarterly, and annual financial reports; prepared internal and external financial, budgetary, and accounting reports of considerable complexity including financial projections with the project teams(FCDO, USAID, Gates,GAVI) • Capacity Building: built capacity of staff in grants management, spending tracking, and compliance; conducted Standardized training to program staff related to LG and donor regulations and processes for visibility and communications.

Finance Officer

• Proposal Budgeting: supported in USAID grant proposal budgeting and budgetary control of grants and contracts and proper expense classification based on donor guidelines and collaboratively work with business development and program teams to ensure project budget aligns with project activities. • Grants Management and Compliance: prepared, updated, and submitted financial reports to HQ according to financial procedures and quarterly donor reports to USAID; ensured USAID grants were well administered, and that program and support teams were fully informed of relevant donor compliance regulations and FHI 360 procedures to support on-track, on-time, and on-budget implementation; coordinated regular grant monitoring, using appropriate grant management tools and thorough facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings; ensured compliance with approved program/project budgets and spending policies, and initiated improved policies and systems regarding spending guidelines, cost allocation, and annual planning. • Subaward Management: conducted pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out; provided training and technical assistance on financial and grants management as needed all implementing partners including MSH, Living Goods, FHOK and Goldstar Kenya. • Financial and Donor Reporting: reviewed and reconciled monthly expenditures of the bank accounts and month end closing processes; reviewed, tracked, and reconciled staff and consultant cash advances according to policies; prepared quarterly donor reports to USAID and Ad hoc management reports to the Senior Management Team. • Capacity Building and Resource Management: provided training and technical assistance on finance and grants management as needed to project/finance staff and other implementing partners. • Finance Function Effectiveness: supported the hiring, training and capacity building of the finance team including high quality induction and ad hoc coaching and finance function effectiveness including high quality review of A/C payables, A/C receivables, month end process, payroll processing and filing.