Admin & Finance Officer

Main duties and responsibilities • Maintain financial files for all accounting records, vouchers, disbursements, payments, and other supporting documents. • Calculate and make payments for salaries, allowances, and travel expenses to staff members involved in the project. • Keep a regular cash book & bank statement record and be ready to report immediately on budget status. • Prepare payments for the procurement of materials, equipment, furniture, and stationery for the project on a timely basis. • Establish and maintain proper filing and documentation system according to WDIO policies and procedures. • Prepare vouchers for all invoices and payment documents. • Write checks for the bank vouchers and maintain journals for all bank accounts. • Prepare bank reconciliations and file all the vouchers in files and label them. • Prepare monthly ledger and closing documents. • Ensure that all financial data is recorded accurately as budgeted. • Routine reconciliation of cash advances, ensure all cash advances are cleared at the end of every month. • Assist in audits and locate the marked vouchers for the auditors. • Provide verbal and written translation support for documents, contracts, meetings, statements, records, etc. as requested. • Prepare comprehensive, accurate, and timely monthly reports. • the organization according to the WDIO Finance Manual • Coordinate with Program and HR Officer to ensure the accuracy of coding, salaries, and payments • Review, verify, and confirm all financial data entered as per the direction of the finance manager. • Assist in monitoring and control expenses to ensure all are according to the proper cost centers • Be responsive to the orders issued by the supervisor on project-related issues. • Prepare financial reports as needed by the contracts. • Prepare the budget for the next Program if such a budget is requested. • Assist in Planning and organizing the transportation system for the project. • Coordinate all finance-related issues with the Finance Manager regularly. • Maintain an orderly system of files for correspondence, reports, and contracts-related documents. • Provide cell phones and rechargeable cards as needed. • Ensure that everything is time-bound and available before it is needed. • another task by the line manager.

Technical Communication Consultant

Main duties and responsibilities:• Responsible for External Relations and communication of NEPI Organizational Setting and Work Relationships Direct supervision is normally exercised by a NEPI director who provides guidance on the applicable procedures. Advice may also be provided by relevant functional NEPI Relative Departments. • Implement the tasks in the country communication work plan and strategy as assigned. • Implementing and pursing Communication and Legal plans under the direct supervision of the head of the communication department and NEPI manager. • Produce advocacy and communication materials (e.g. briefing notes, images, video. Web pages etc.) • Responsible for External contacts are predominantly with counterparts, MOPH Public Relation Department, government embassies and other international organizations on matters of importance to the Organization Like UNICEP & WHO. All NEPI staff members are accountable to perform their duties as reflected in their job description. • Assist in drafting and editing articles, press releases, human interest stories and other advocacy/information materials for both web-based and traditional media, as appropriate. • Communicating in accordance with the communication plan and strategy framework with the relevant departments (Ministry of Public Health, World Health Organization, UNICEF, None Governmental Organizations and other departments who works for immunization) • Responsible for Preparations of budgets annual plan and expenditures legal process for communications activities. - Clear internal & external relations/communication products and tools as appropriate. • Follow up on the production of advocacy and communication materials (e.g., films, videos, audio-visuals, etc.), and oversee the qualitative aspects of production, (e.g., quality control, translations, reviews of layout and graphic design etc.) to meet standards as set out in the Communication Toolkit. • Preparing Memorandums of Understanding, work related documents and resolving legal issues. • Preparing training materials for communication trainings and participating in implementing the programs. • Assisting in implementing National EPI Activity Aids plans, Policies and guidelines. • Preparing and following up to execute publication issues (Such as Vaccination Cards, Books, Posters, Brochures …) with assistance of the relevant in charge person, head of the department and other departments and program cohorts. • Fully assisting and reporting to the technical consultant of the communication department. • Assisting and facilitating with the relevant in charge person in preparing and designing the websites, • Maintain and update media relations contact list/database. Ensure rapid and accurate information dissemination to the media. • Updated radio and TV messages which shall be broadcasted through public and private channels. • Assisting in processing and following up financial, administrative documents related to communication department, media and mobile issues, publications in the Ministry of Public Health and other relevant departments. • Assisting with all the sections of immunization program, and performing activities related to the website, Facebook and other social media in coordination with the supervisors. • Timely response to HQ requests to resolve financial data issues. • Carrying out all the legal issues of immunization program at the National level. • On time reporting to supervisors, head of the department and other relevant authorities. • Traveling to the provinces to follow up, monitor, and evaluate the trainings, and other immunization related programs specifically legal and communication sections. • Executing all other works tasked by the National Expended Program on Immunization department. • Preparation of Weekly, Monthly and Quarterly report and it submission to the SMT.

Finance Advisor

Main duties and responsibilities: • Conduct baseline assessment of current financial policies and SOPs of HEI. • Support development and implementation of AUAF resource mobilization strategy to ensure sustainable financing of AUAF, and coordinate with the external relations and communications teams to connect this with external communication flows. • Management of all financial resources through planning, guiding, monitoring, and controlling of the resources in accordance with AUAF rules and regulations. • Conduct in-person interview with HEI’s staff based on findings. • Work closely and collaboratively with HEI’s staff and track their daily activities. • Plan, organize and conduct training courses for HEI’s finance department staff on different aspects of financial management. • Preparation and monitoring of management projects’ budgets and elaboration of the content internal Standard Operating Procedures in Finance in consultation with office management. • Develop an accounting manual through a consultative process and train program staff to adopt an effective accounting and financial monitoring system. • Establish electronic, as well as a manual, filing system to maintain accurate and updated accounting records and documents, including all transaction vouchers, ledgers, bank statements, agreements, receipts, etc. • Apply all account cycle statement. • Advice and support finance staff to integrate financial procedures and systems and develop and track program progress and management performance. • Conduct on-the-job-training and practical workshops on the development of financial plans and the preparation of annual budgets. • Build the finance team’s capacity to develop financial reports for designated departments. • Support the establishment and implementation of an effective Financial Monitoring Reporting mechanism. • Build the finance team’s capacity to prepare various financial statements and financial reports on a time-bound basis. • Advise the Finance Team on the preparation and processing of financial forms on a timely basis to avoid any delays. • Assist in establishing a professional financial management and accounting database system for the department, especially in managing the accounting system according to best practices. • Manage and maintain afghan tax and taxation law. • Submit a report package to line supervisor/COP quarterly before quarterly meeting, package should include the followings: • A complete package of internal financial statements. • The current cash position report. • Aged accounts receivable and accounts payable listings. • List of any/all receivables recommended for write-off. • All proposed policies, manuals or standard operating procedures requiring senior management approval. • Contribute to developing an advocacy and communication strategy by coordinating appropriate audience research and compiling and analyzing relevant data. • Monitor and evaluate the appropriate and timely dissemination of advocacy and communication materials to target audiences, and participate in the evaluation of their impact. Monitor and evaluate the use and effectiveness of media materials. Maintain a library of coverage (clippings, coverage etc.) • Monitor the public perception of UNICEF in the country and recommend appropriate action to maintain a positive image for the organization. • Assist in providing feedback to the country office polio communication team on the use and appropriateness of polio related publications, social media posts and media reports • Ensure good quality data collection, analysis and evaluation and reporting to ensure effective communication strategies, planning and effective and efficient advocacy. • Undertake lessons learned review of successful and unsuccessful communication experiences as directed by supervisor.

Public Finance Advisor/Provincial Planning Acting Advisor

Main duties and responsibilities: • Responsible for External Relations and communication of NEPI Organizational Setting and Work • The Provincial Public Finance Advisor will provide technical assistance, capacity development and training support to strengthen provincial budgeting and public financial management (PFM). • In collaboration and coordination with the PBU, the Advisor will lead capacity development efforts to implement provincial budgeting policy and other PFM guidelines of the MOF and support the improvement of provincial management and coordination in the areas of public finance, procurement and operation and maintenance (O&M). • The Advisor will be based in one of the 16 target Mustofiat and work closely with his provincial counterparts and other ISLA team members, in coordination with USAID ISLA’s national government counterparts, in particular the MOF PBU. • elaboration of the content internal Standard Operating Procedures in Finance in consultation with office management. • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Inform respective colleagues of the results of the investigation when satisfactory answers are not obtained. • Detailed Tasks and Activities Support provincial counterparts in the preparation of a work plan to improve provincial management in the areas of budgeting and PFM. • Work in coordination with the USAID ISLA Budgeting and Finance Specialist, MOF, Mustofiat and provincial PFM committee to develop and implement training on subnational financing and budgeting in line with MOF provincial budgeting policy and guidelines. • Support the provincial PFM Committee to facilitate and ensure consultation and coordination between select Central Line Ministries and their provincial departments and Provincial Development Committees (PDCs) on provincial priority projects and operating budget needs. • Ensure engagement of all provincial budgeting policy stakeholders (ex. civil society, non-governmental development organizations, media outlets, and academic and research Associations) in the budget formulation and implementation process, in accordance with MOF’s guidelines. Based on the initial findings from the consultation and coordination phase of the provincial budgeting process, and in consultation with the PGOs and PDCs in the assigned province, assist the MOF staff in reviewing and analyzing current processes related to provincial budgeting and make recommendations to improve the process of obtaining input from provinces in budget formulation, execution and reporting. • Support PGOs, PCs, PDCs, PFM Committees, line departments and other involved entities to become more informed, knowledgeable and active participants in the provincial budgeting process by working jointly with these entities to: Identify the amount of their annual Ordinary and Development Budget and assist PDCs and line ministries to work together on developing their PDPs in accordance with Provincial Budgeting Policy. • Implement of program budgeting processes at the provincial level; Prepare performance reports for the budgeting process; Develop procurement and financial plans; Formulate and implement operations and management (O&M) budgets in accordance with O&M policy and relevant guidelines; Identify bottlenecks and problems in processes and implementation of budget execution and the execution of transactions; and Work closely with Mustafa’s and provincial line departments to ensure that expenditures for programs are executed in accordance with allocations that are determined by Central Line Ministries. Support provincial Mustafa’s and line departments to ensure that relevant PFM legal and regulatory frameworks, manuals, guidelines, policies, and circulars are available and that processes are being institutionalized in accordance to the laws, regulations, manuals and circulars at the subnational level. Any other task as assigned. • Reporting the Provincial Public Finance Advisor will report to the Provincial Team Leader and work closely with the Budget and Finance Specialist (based at the main project office in Kabul), other USAID ISLA team members, and the MOF PBU. The Provincial Public Finance Advisor will coordinate and collaborate closely with the Provincial Mustofiat and PFM Committee. • Regular analysis and reporting on the budget approvals and the delivery situation of management projects. • Extend the required technical coordination to the team of ISLA embedded advisors in the host province. • Support provincial counterparts (PDC, DoEc and others) to work together in preparing the annual Provincial Development Plans (PDP) and Provincial Strategic Plan (PSP) in accordance with SNG policy, MoEc’s PDP forms and formats, and PDC guidelines. • Facilitate coordination on the PSP with relevant IDLG, MoEc and other national counterparts, to ensure it is developed based on vertical coordination between provincial officials and their counterparts at the national level. • Ensure that the PDP is developed in a participatory way for broad stakeholder input and reflects citizen priorities (including those of women and youth) and meets the requirements of the applicable planning policies and guidelines. • Through the provincial counterpart entities, engage IDLG and MoEc to determine which of the identified national priorities can be achieved during the upcoming year(s). • Based on the identified priorities, support the representatives of selected line ministries in the province (for instance the Department of Public Health, Education, Agriculture, Irrigation and Livestock, Water and Energy, and Rural Rehabilitation and Development) in the preparation of selected projects in the PDP. • Engage with the PGO to provide updates and briefings on progress of the USAID ISLA Project, challenges, and issues related to work plan implementation. This will include consultations with the PGO as needed to inform activity planning and implementation. • Support provincial counterparts in developing the Provincial Strategic Plan (PSP), based on existing IDLG policies and processes, as appropriate and the MoEc’s prioritized development goals. • Support the preparation of provincial O&M plans which reflect provincial needs, are feasible and incorporate new projects identified in the PDP. • Support provincial counterparts in managing the implementation of projects included in the PDP, thereby improving the number of development actions that are executed annually. • Ensure that the projects implementation reports are shared with DoEc. • Manage the provision of technical support to improve provincial procurement processes. • Support the provincial government in establishing or improving mechanisms to improve good governance, transparency and accountability to the citizens. • Support the provincial government in developing or improving a complaints and grievances mechanism. • Provide technical support MoEc to develop PDP guidelines and revise and enhance PDC guidelines and project M&E guidelines. • Conduct capacity building training workshops on provincial planning, budgeting and M&E for DoEc. • Perform other duties as required to facilitate provincial planning and coordination of USAID ISLA activities at the provincial level. • Reporting • The Provincial Planning Advisor will report to Team Leader and to the Provincial Governor and will work with embedded provincial team in all interactions with provincial counterparts, the PGO, PDC, PC, DoEc, Mustofiat, other line agencies and representatives of civil society and private sector in coordinating and collaborating with national counterparts, in particular IDLG, MoEc and MoF. • Humanitarian assistance to urban and rural area supporting poor community by providing them related services Providing professional support to the Project team and manager, giving instruction to Project partners, giving skill and training to community in community contribution, using and construction community and public structures manage and implementation of projects for which initial needs assessment and planning to complete. • Extend the required technical leadership and coordination to the team of ISLA embedded advisors in the host province. • Support provincial counterparts (PDC, DoEc and others) to work together in preparing the annual Provincial Development Plans (PDP) and Provincial Strategic Plan (PSP) in accordance with SNG policy, MoEc’s PDP forms and formats, and PDC guidelines. • Facilitate coordination on the PSP with relevant IDLG, MoEc and other national counterparts, to ensure it is developed based on vertical coordination between provincial officials and their counterparts at the national level. • Ensure that the PDP is developed in a participatory way for broad stakeholder input and reflects citizen priorities (including those of women and youth) and meets the requirements of the applicable planning policies and guidelines. • Through the provincial counterpart entities, engage IDLG and MoEc to determine which of the identified national priorities can be achieved during the upcoming year(s). • Based on the identified priorities, support the representatives of selected line ministries in the province (for instance the Department of Public Health, Education, Agriculture, Irrigation and Livestock, Water and Energy, and Rural Rehabilitation and Development) in the preparation of selected projects in the PDP. • Engage with the PGO to provide updates and briefings on progress of the USAID ISLA Project, challenges, and issues related to work plan implementation. This will include consultations with the PGO as needed to inform activity planning and implementation. • Support provincial counterparts in developing the Provincial Strategic Plan (PSP), based on existing IDLG policies and processes, as appropriate and the MoEc’s prioritized development goals. • Support the preparation of provincial O&M plans which reflect provincial needs, are feasible and incorporate new projects identified in the PDP. • Support provincial counterparts in managing the implementation of projects included in the PDP, thereby Responsible for submitting

Program Budget Officer

Main duties and responsibilities: • Preparing budget submission process in accordance with the direction of MOF strategy and annual plan of MoE. • Provide administrative support in the preparation of program work plans, budgets, and proposals on program implementation arrangements • Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, work plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members. • Support the funding allocations and awards, prepare necessary forms for the awards' cycle and implements all budgetary and financial actions in the BEPT System, this includes work plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team's financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors. • Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs. • Participate in review meetings and provide support to the assessment of the managerial and operational capacities of implementing partners in collaboration with the program and technical team; • Provide technical support and guidance to colleagues on operational issues • • Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate. • Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level. • Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors. • Support imprest account management: analyses expenditures against approved allocations, reconcile cash books with bank statements. • Brief/debrief staff members, GD of Finance and Donor Agencies responders, on relevant financial and budgetary rules and procedures. • Follow-up on any outstanding audit recommendations related to area of work. • Participate in the activities and operations of the Ministry of Education program including preparing the program budget (Operating & Development), plan direct & manage the coordination of the program section activities. • Act as the BPET (Budget Preparation and Expenditure Tracking Database) operator making necessary amendments during fiscal year and coordinate the entered budget with all allotment sections. • Assist program in preparation of financial plan & B3 Forms. • Work closely with the Budget Managers and keep them updated on progress made in program budgeting. • Responsible for accuracy and quality of related program budget submission to the Ministry of Finance. • Prepare quarter performance report of respective program and submit to Ministry of Finance review departmental staff reports related to the budget. • Develop the forecast of the operating budget needed for staffing, equipment materials & supplies, monitor and approve expenditure and finally employment adjustments. • Develop and maintain budget related reports from the related program and prepare monthly financial reports to executive department. • Provide responsible staff assistance to the program Managers and Administration Staff. • Attend and participate in professional group meeting stay abreast of new trends and innovations in the field of public policy and budget. • Perform related duties as required and assigned by direct Manager.

Regional Finance & Procurement Officer (PBGF)

Main duties and responsibilities: • Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, work plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members. • Support the funding allocations and awards, prepare necessary forms for the awards' cycle and implements all budgetary and financial actions in the QuickBooks System, this includes work plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team's financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors. • Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs. • Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate. • Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level. • Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors. • Support imprest account management: analyses expenditures against approved allocations, reconcile cash books with bank statements. • Brief PBG Finance Director and TAF Finance Department, on relevant financial and budgetary rules and procedures. • Train the provincial financial and procurement officers on handbook and financial procedures established by PBGF project. • Assist the provincial finance and procurement officers to act as the main interface between Governor’s Offices and PBGF Finance Unit on all issues related to PBGF Finance, focusing on achievement of results. • Monitor and assist the provincial finance and procurement officers to develop monthly and finance plans according to the priorities identified by the Governor’s Office. • Assist the provincial financial and procurement officers to establish and maintain an effective filing system covering financial transitions for the PBGF expenses in the Governor’s Office, with the guidance and oversight of the Finance Manager in Kabul and the Regional Finance and Procurement Officer, to ensure that resources are allocated as required for the successful operation of all aspects of the Office of the Governor. • Check the monthly and quarterly finance reports. • Establish regular contact with the Governor and his identified staff; • Make efforts to establish and maintain smooth working relations with provincial authorities particularly with Governor. • Control and maintain the confidentiality of information. • Perform any other tasks as assigned by the supervisor.

Provincial Finance & Procurement Officer (PBGF)

Main duties and responsibilities: • Acts as the main interface between the Governor's Office and Project Finance Unit on all issues related to PBGF finance, focusing on achievement of results; • Develop monthly finance/procurement plans according to the priorities identified by the office of Governor. • Support monitoring and documentation of petty cash expenditure and preparation of reports • Prepare monthly and quarterly finance reports. • Establish regular contact with governor and his identified staff. • Make efforts to establish and maintain smooth working relations with provincial authorities particularly with Governor. • Coordinate pre-audit preparations for the Sub-Office and for program/projects to be audit ready and complete the pre-audit checklist • Establish and maintain an effective filing system covering financial transitions for the PBGF expenses in the Governor's Office, with the guidance and oversight of the Finance Manager in Kabul and the Regional Finance and Procurement Officer, to ensure that resources are allocated as required for the successful operation of all aspects of the Office of the Governor; • Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, work plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members. • Support the funding allocations and awards, prepare necessary forms for the awards' cycle and implements all budgetary and financial actions in the QuickBooks System, this includes work plan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team's financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors. • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; • Provide administrative and logistical support in the planning and preparation of road missions across the region, including in the coordination with other agencies, and as regards, transportation and accommodation arrangements; • Make travel arrangements for the Program Team, including travel requisitions and claims; • Prepare public information materials and briefing packets; • Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team, ensure compliance with relevant financial policies, procedures and emergency SOPs. • Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate. • Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level. • Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors. • Support impress account management: analyses expenditures against approved allocations, reconcile cash books with bank statements. • Brief PBG Finance Director and TAF Finance Department, on relevant financial and budgetary rules and procedures. • Prepare and file vouchers on a daily basis, ensuring all required supporting documentation is in place and is incorporated in the designated system; • Settle taxes withheld; • Monitor bank and cash accounts and prepare the required reconciliations; • Control and maintain the confidentiality of information; • Devise and implement measures to ensure the safety of petty cash in the office; • Preparation and monitoring of budgets, regular analysis and reporting on the budget approvals and the delivery situation; • Ensure timely payments to staff, consultants, and companies; • Perform other duties assigned by the supervisor.

Radio operator & Transport Coordinator

Main duties and responsibilities: • Report to TAF Security Manager/Designate as soon as mornings shift start. • Two shift Duties (0600 hrs to 1400 hrs) or (1400 hrs to 2200 hrs). • Daily (19:00) radio check to all those TAF Staffs who have not checked-in. If there is no response from the TAF Staff, then send SMS by mobile phone. Report to TAF Security Manager/Designate regarding the outcome of the Radio checks. • Record daily radio check and any other important events. • Train colleagues, drivers and guards about maintenance of radio equipment’s, Basic voice procedures used in communication. • Monitor movements of TAF vehicles and record all vehicle details manually on the vehicle log sheet provided. • Coordinate vehicles details at all times during your duty times and make sure that you hand over your duties to the incoming duty person. If you are on evening duty, then ensure you write down any outstanding matters and email to the next morning’s incoming duty person and also copy to TAF Security. • Translation of basic instructions given by TAF Security Manager/Designate for the distribution to Guards and the Drivers. • Inform TAF Security Manager/Designate of any issues from Guards. • Update news from local radio to TAF Security Manager/Designate with security details when necessary. • On weekend issuance fuel to Generators and vehicles. Forward the details of issues to Admin Assistant. Diesel tanks keys are held by TAF Security Manager. • On weekend take necessary action to rectify issuance related to generators, electricity and water supply. • Monitor both TAF and Rental vehicles and the Drivers. • Ensure you properly brief the Drivers regarding place, time and whom to report. • Ensure that the Radio room is manned at all time during your tour duty shifts except when going for Lunch, Toilet and Issuance of Diesel for the Generator sets. • Never leave Radio and mobile phone unattended. If you have to go out of Radio room, then carry Hand held radio and mobile phone with you. • If in doubt always contact TAF Security Manager/Designate. • In addition, ensure that you do other additional tasks which were given to you by TAF Security Manager or by the TAF Management. • Complete Drivers time sheet and overtime sheet and forward it to TAF Senior Admin Officer for his necessary action.

Contracts Manager.

Main duties and responsibilities: • Prepare weekly and monthly report to the Director of Procurement of the Chief of Staff Office. • Ensure that established policy and procedure and tools followed consistently by the procurement contract section according to procurement Law. • Assist his/her supervisors in all pre-award contract management issues: • Issue invitations to bid, Request for Quotations, and other documents as required under the procurement law and regulation of Afghanistan. • Prepare appropriate documentation, including submissions to the Procurement Committee, purchase orders, service agreements, contracts, short lists for vendors/suppliers and contractors, ensuring that all specifications, terms and conditions comply with the laws and regulations of procurement. • Draft contracts/agreements and evaluation of reports (bids and proposal) for approval of Chief of Staff and Deputy Chief of Staff. • Responsible for all post-award contract management issues: • Documenting all the changes incurring in the life of contract in term of amendment, extension, timely monitor the cost (cash flow) of the contracts as well as establishment and maintenance of easy to use filing system for all of the contracts. Ensure that all of the goods, works, and service rendered are in compliance of all the terms and condition of the subject contract in term of quantity, quality and time of rendering. Establish and maintain work relations based on mutual benefit addressing both the interest of the client and the vendor. • Receive supply orders from the relevant sections/department, process the subject orders, forward them to the concerned suppliers and get the ordered commodities supplied in time. • Establish work relation with other governmental bodies to get access to government’s vendor’s data-base for the rest of procurement process. • Work closely with supervisor in the implementation of annual plan and other related task. • Identify and resolve problems with suppliers pertaining to pricing discrepancies, receiving issues; • Prepare weekly, monthly and quarterly report based on chief of staff office requirement in contract manner. • Perform any other duties as needed and assigned by the supervisor.

Computerize payroll system Manager

Main duties and responsibilities: • Accommodate of Payroll System at all the Government Organization. • Opening Account for all governmental Employees in the Commercial banks. • Transferring of the employees’ Salaries to the private accounts in commercial banks. • Help with all the Government organizations about the Payroll System problems. • Transferring commercial Banks commission which opened account for governmental employees. • Controlling of the Payroll System Employees. • Manage all the Staff for Payroll. • Preparing weekly, Monthly. Yearly Reports.

Reginal Finance & Procurement Officer

The First one from the Asia Foundation office PBGF Project about Proposal writing, the proposal was about Youth Support Project in Afghanistan.

Public Finance Advisor

The Second one on date of 01st Aug 2017, From USAID’s Initiative to Strengthen Local Administration (ISLA) about outstanding performance and technical support to PGO and Mustofiat in Delivery of the PFMC training and completion of the BC1 and Unconditional Fund.