1. Background

The Peace Track Initiative (PTI) is a women-led organization working to advance inclusive peacebuilding, women's participation in peace and political processes, protection, and sustainable development in Yemen and the MENA region. Through its partnerships with civil society organizations and local actors, PTI implements projects funded by a range of international donors, producing evidence of impact, institutional learning, and community-led change.

As artificial intelligence (AI) becomes increasingly integrated into professional writing and communications, development organizations have an opportunity to improve the quality and efficiency of donor reporting and impact communication. However, the use of AI also presents challenges related to authenticity, ethical storytelling, and preserving the voices and lived experiences of the communities they serve.

PTI seeks to engage a qualified consultant to design and deliver a practical training that equips staff and partner organizations with the skills to use AI responsibly in developing high-quality donor reports, impact narratives, and success stories. The training will emphasize maintaining a human-centred approach, demonstrating project impact through credible evidence, and positioning communities as partners in change rather than passive beneficiaries.

2. Assignment Objective

The objective of this assignment is to strengthen the capacity of PTI staff and partner organizations to effectively use AI as a tool for developing high-quality donor reports, impact narratives, and communication products while preserving authenticity, strengthening evidence-based reporting, and maintaining the human voice throughout the reporting process.

3. Specific Objectives

The training should enable participants to:

• Understand the opportunities and limitations of AI in donor reporting and communications.

• Use AI to improve the quality and efficiency of impact reporting while maintaining authenticity and organizational voice.

• Develop compelling impact narratives and success stories for both donor reporting and media products.

• Strengthen skills in capturing and documenting evidence of project impact.

• Demonstrate how project achievements contribute to donor priorities, localisation, good governance, institutional learning, and sustainability.

• Apply ethical approaches to storytelling that recognize communities as partners and agents of change.

4. Scope of Work

The consultant will be responsible for the following:

A. Training Needs Assessment

• Conduct a rapid assessment to identify participants' learning needs and current reporting practices.

• Review sample donor reports and communication materials (where available).

• Tailor the training methodology and materials to PTI's programming and partner needs.

B. Training Design and Delivery

Design and facilitate an interactive training (3–4 days) covering the following modules:

Module 1: Understanding Impact Reporting

• Understanding donor expectations for impact reporting.

• Moving beyond activity reporting to outcomes and impact.

• Linking project achievements to donor objectives and expected results.

• Demonstrating meaningful change through evidence.

Module 2: AI for Impact Reporting and Storytelling

• Introduction to AI tools for donor reporting and communications.

• Writing effective prompts for reports, impact narratives, and success stories.

• Reviewing, refining, and validating AI-generated content.

• Maintaining authenticity, confidentiality, and the organization's voice.

• Practical exercises using real PTI and partner project examples to develop donor-ready reports and communication products.

Module 3: Human-Centered Storytelling and Evidence

• Capturing authentic stories from communities.

• Positioning communities as partners and agents of change.

• Collecting qualitative and quantitative evidence that demonstrates impact.

• Ethical interviewing and documentation techniques.

Module 4: Writing Impact Narratives for Donors and Communications

• Developing compelling donor impact narratives and success stories.

• Adapting content for donor reports, media, case studies, and communication products.

• Demonstrating localization, community ownership, good governance, institutional learning, sustainability, and women's leadership through project results.

• Aligning impact narratives with donor priorities and strategic objectives.

5. Deliverables

The consultant will deliver:

1. Inception note and workplan.

2. Brief training needs assessment summary.

3. Training presentations.

4. Delivery of the training.

5. Final assignment report, including participant feedback, recommendations, and all training materials.

6. Duration

The assignment is expected to be completed within one month from the date of contract signing.

Indicative timeline:

• 2 days : Inception meeting, needs assessment, and training design.

• 2 days: Development of training materials and toolkit.

• 3 days: Delivery of the training (3–4 days).

• 3 days: Submission of final report and training package.

8. Consultant Qualifications

The consultant should possess:

• An advanced degree in Communications, Development Studies, International Development, Journalism, Public Policy, or a related field.

• At least 7 years of experience in donor reporting, impact communication, and storytelling.

• Demonstrated experience using AI tools to support professional writing and communications.

• Strong understanding of donor reporting requirements and results-based reporting.

• Experience working with civil society organizations and international donors.

• Excellent facilitation and adult learning skills.

• Experience in peacebuilding, humanitarian, governance, or development programming is highly desirable.

How to apply

9. Application Requirements

Interested consultants are requested to submit:

• Technical proposal outlining the proposed methodology and approach.

• Financial proposal.

• Updated CV.

to this email: ptihr@peacetrackinitiative.org

• Note: Applications will be reviewed on a rolling basis, and PTI reserves the right to close the recruitment process once a suitable consultant has been identified.