About the Asian Disaster Preparedness Center

The Asian Disaster Preparedness Center (ADPC) is an autonomous international organization established for scientific, educational, developmental, and humanitarian purposes with a vision of safer communities and sustainable development through disaster risk reduction and climate resilience in Asia and the Pacific. Established in 1986 as a technical capacity-building center, ADPC has grown and diversified its expertise across social and physical sciences, envisioning safer communities and sustainable development through disaster risk reduction. Being an autonomous international organization governed by the Board of Trustees, it supports sustainable solutions for disaster risk reduction across a broad range of specialist areas, with a wide range of professional expertise from atmospheric scientists to social scientists with experiences from all levels of engagement typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) effectively.

ADPC’s Strategy 2030 guides the organization in providing comprehensive risk reduction support to countries and communities in Asia and the Pacific with various programs being implemented under 15 strategic themes by three departments, namely Preparedness and Climate Action, Risk Analytics and Climate Services, and Risk Governance and Financing. In addition to these, ADPC also works on three cross-cutting themes: Gender and Diversity, Innovation, and Regional and Transboundary Cooperation through permanent working committees. These activities are supported by proactive individual departments of Finance, Human Resources and Administration. ADPC recognizes the importance of examining the linkages between disaster risk management, poverty reduction, gender equality, sustainability, rights-based approaches, climate change, and regional cooperation. For details, please refer to the ADPC website at http://www.adpc.net.

Purpose and Objectives:

The purpose of this assignment is to strengthen ADPC staff’s capacity to understand, configure, and utilize the Frappe Framework and ERPNext system architecture for the purpose of developing ADPC’s own ERP modules using custom applications and system workflows, without requiring in-depth coding.

Specific objectives include:

1. Build understanding of Frappe architecture, document model, and application structure.

2. Enable staff to create, configure, and manage Doctypes, fields, permissions, and views.

3. Strengthen skills in ERPNext workflow design and implementation, including approvals, stages, transitions, and state logics.

4. Equip staff with the ability to design and structure Custom Apps, modules, and components for ADPC’s internal ERP.

5. Provide knowledge of server & deployment, including Docker, Bench, and app installation lifecycle.

6. Enhance staff capability to work with ERPNext built-in modules such as LMS, Print Designer, Website/Builder, and others.

7. Prepare ADPC staff to develop organization-specific ERP features and collaborate effectively with technical developers.

Expected Outputs:

Deliverable 1 : Training (PATH)

Timeline: Jan 2026

Payment: 20% after completion of training.

1. Training Curriculum

Covering Frappe/ERPNext architecture, Doctype configuration, Workflow setup, Custom App structure, Deployment, and core modules and any related knowledge on developing custom app.

2. Doctype & Workflow Competency

Staff able to design Doctypes, configure workflows, set permissions, and manage organizational approval processes.

3. Reporting Capability

Ability to create reports using Report Builder, Custom Reports, Dashboards, and Print Formats.

4. Custom App Structure Template

A standardized Custom App framework to serve as the foundation for ADPC’s internal ERP development.

5. Deployment & Server Management Guide

Practical guidance on installation, deployment, and system operations using Docker and Bench.

6. Hands-on ERP Prototype

A sample module consisting of Doctype + Workflow + Report + Print Format demonstrating end-to-end configuration.

7. Training Documentation

User guides, configuration manuals, and reference materials for ADPC staff.

8. Final Training Report

Summary of activities, post-training assessment, and recommendations.

9. ERP Development Roadmap

Recommended steps, planning approach, and time estimation framework for developing ADPC’s organization-wide ERP

Deliverable 2 : Technical Support (PATH)

Timeline: Feb to May 2026

Payment: 60% after completion of technical support.

Provide technical support to ADPC staff during the development of custom applications. This includes assisting with issues related to procurement processes, HR features such as staff hiring and finance process.

Deliverable 3 : Technical Support (PATH) & Report

Timeline: Jun 2026

Payment: 20% after completion of technical support and report.

Provide technical support to ADPC staff during the development of custom applications. This includes assisting with issues related to procurement processes, HR features such as staff hiring and finance process and other program areas.

Responsibilities and Tasks:

1. Conduct training needs assessment for ICT and program teams. Prepare and deliver training on:

A. Frappe/ERPNext Architecture

• Document model, database layer, and server/client concepts

• Module and App structure

• Role of Bench and site architecture

  B. Doctype Creation & Configuration (No-Code)

• Types of fields

• Form layout

• Permissions and sharing

• Naming series

• Linked doctypes and reference fields

  C. Workflow Management in ERPNext

• Creating workflow states, transitions, and actions

• Multi-level approval flows

• Condition-based routing

• Role-based workflow permissions

• Workflow integration with notifications

• Case study: ADPC’s leave request / booking / timesheet processes

  D. Custom App Development (Low-Code / No-Code Concepts)

• Understanding the folder structure

• Creating modules, doctypes, and page/menu items

• Installing and updating custom apps

• Using Frappe UI, Print Designer, Reports

  E. Server & Deployment

• Docker-based installation and maintenance

• Bench commands, site creation, app install/uninstall

• Backup/restore process

  F. Using Additional ERPNext Tools

• Print Designer

• LMS Module

• Website/Builder

• Report Builder

• Dashboard & Workspace configuration. Provide step-by-step demonstration sessions. Prepare easy-to-use reference materials. Conduct progress evaluation and provide mentoring. Submit a final report summarizing progress and recommendations.

1. Provide technical support to:

ADPC staff during the development of custom applications. This includes assisting with issues related to procurement processes, HR features such as staff hiring and finance process and other program areas. The technical support will be provided online or onsite as per need.

Working Principles:

• Training will be practical, interactive, and tailored to ADPC’s workflows.

• Focus on empowering staff to configure and build ERP components

• Knowledge transfer and sustainability are key goals.

• All training materials will become ADPC property.

• Sessions may be hybrid (onsite + virtual).

G. Language

• All training materials and training delivery should be in English Language.

Qualifications:

• Proven expertise in ERPNext and Frappe Framework administration.

• Five years’ experience with workflow design and business process configuration.

• A Bachelor’s Degree or a Master’s Degree in ICT, Computer Science and related

• Demonstrated ability to deliver Frappe/ERPNext ERP training.

• Experience with Docker, Bench, and deployment lifecycle.

• Good communication, documentation, and teaching skills.

• The consultant has to be in Bangkok, Thailand. Preferably Thai nationals with good English speaking skills.

Condition of Payment:

The payment will be made based on the outputs carried out in relation to the above responsibilities.

Duty Station: Bangkok. The training and onsite session will be in ADPC Office. The technical support will be online or onsite as per need.

Duration: 6 months period during January to December 2026

Itinerary: NA

Selection Method:

The consultant will be selected in accordance with ADPC’s procurement process. Please also provide the financial proposal for this assignment.

How to apply

Interested individuals are invited to submit a completed ADPC application form (downloadable from www.adpc.net), along with a resume, copies of

degrees/certificates, and a cover letter, to: procurement@adpc.net

The email subject should clearly indicate the position being applied for, for example:

[ERP Capacity Building and Workflow Specialist (Consultant) : Name of Candidate]

Female applicants are especially encouraged to apply.

ADPC values diversity and fosters an inclusive work environment, welcoming applications from qualified candidates regardless of background.