OFFER N°001/EA-RIKOLTO/DRC/JO/2025

General context

Rikolto in DRCongo, is an international public utility foundation under Belgian law active in four continents: Africa, Latin America, Asia and Europe. Present in the Democratic Republic of Congo since 2005, Rikolto RDCongo implements a program for the development and support of agricultural value chains and food systems in a logic of sustainability of interventions and appropriation of processes by actors. It is mainly active in the coffee arabica, cocoa, rice and sustainable food systems in cities. Its regional representative office in DR Congo is located in Bukavu, South Kivu. For more details on Rikolto's identity and program in DRCongo, please refer to the website: https://congo.rikolto.org/

In recent years, Rikolto's programs in DR Congo have developed significantly and its teams have expanded. For the coming years, Rikolto aims to triple its impact while ensuring effective management and creating an adequate framework for the development of its staff and the organization in a global way. To achieve this, Rikolto wants to recruit a Finance Officer capable of supporting the organization in its vision by ensuring financial and accounting management.

The position is open to the outside

Job title

Finance Officer

Place of work

GUM

Positioning within the organization

Member of the financial department in the Operations Department of Rikolto East Africa

Reply to:

Finance Analyst - DRC

Collaborate with:

Program Teams, Finance and Administration

Responsible for:

Duration of the contract

12 months renewable

Start of contract

June 1, 2025

Degree of function

FIN-7 Zone 1

Main responsibilities and duties

• Check the expressions of need and ensure that the expenditure is planned in the budget and fits with the budget line (coherence);

• Check if the expense is related to the project activities;

• Ensure that the cost of the commitment corresponds to the market price;

• Ensure that the expense is identifiable, eligible, controllable, reasonable, justified and meets the requirements in terms of economy and efficiency;

• Ensure that the travel and living expenses of staff and other persons participate in the Action (project), as long as they correspond to usual practices;

• Initiate payments and request their validations by email, follow up by phone for validations that are lying around or those that are urgent while sharing the OneDrive link to allow easy consultation of the bases before online validation;

• Scan parts professionally;

• Assist in the process of applying for funds to supply the office cash register by producing the cash order via the accounting software and compare it to the Excel file of the person in charge of the cash register;

• Request Swift copies, credit and debit notices from the bank;

• Check bank statements to detect cash returns from SWIFT (Society for Worldwide Interbank Financial Telecommunication), RTGS (Real-Time Gross Settlement) and EFT (Electronic Funds Transfer) payments and encode in the accounting software the related transactions according to their nature and then correct the accounting entry of which the transaction had failed and returned while making sure to re-initiate with the updated and counter-verified banking information with the beneficiary of the payment and also with the bank;

• Make bank reconciliation every working day for all transfer orders and cheques sent to banks on the N-1 date by consulting the bank statements via internet Banking and follow up at the bank level via email and telephone and if necessary in person (tax payment certificate on the eve of the return deadline);

• Follow the advances granted to the staff in an Excel file and in the event of a new advance request, print the auxiliary general ledger of the staff concerned to be assured if the balance of the account concerned is balanced (debit - credit = 0);

• Systematically report unjustified advances after the prescribed period and mention in red in an Excel file the latecomers for an action by the hierarchy;

• Systematically send requests for confirmation of balances to staff with debit and/or creditor balances;

• Ensure the eligibility and quality (compliance) of the supporting documents with regard to form and substance;

• Affix the receipt stamp on the invoices received, submit them to the budget managers for validation (signature on the invoices by the budget managers) before their accounting (example, care invoice, provision of a service, fuel, etc.) ;

• Recall overdue invoices already accounted for via an expression of need while printing the general ledger of the supplier concerned and highlighting the invoice or invoices to be honored.

• Verify the conformity of the accounting documents and proceed with the accounting of all documents within 48 hours of their receipt accompanied by the expense justification notes duly signed by the budget managers;

• Explain/inform office staff and partners of financial procedures and ensure compliance and application;

• Maintain an efficient (electronic - OneDrive) and physical filing system by ensuring that all current documents and confidential folders are well filed and easy to find in a highly secure place;

• Scan all supporting documents every day after entering them in the accounting software and classify them on OneDrive in their initial files;

• Print the entered slips (accounting imputation sheets) and add them to the disbursement or expense classification;

• Update the list of beneficiaries of payments on the web portals of online banks (TMB and EQUITYBCDC) by changing the names of beneficiaries who were abbreviated or in abbreviations with their full names and complete their physical addresses including cadastral numbers;

• Participate in the preparation of financial reporting and cash flow for calls for funds from the region and the international office;

• Assist the administration in making the declaration of taxes, duties and contributions to the state services within the necessary period sent by the Administrative Director;

• Assist in drafting and filing letters from the office;

• Ensure that the inventories of all the property and materials of the office are made by the proposed logistics and make available an Excel file up to date with the office's assets;

• Ensure that the update of the stock sheets of all office consumables is followed up and the information is shared in an Excel file;

• Perform the requested administrative and logistical tasks requiring physical presence in the entity where the office is located;

• Perform any other task requested by the hierarchy

Academic training

• Higher education sanctioned by a BAC+5 diploma in Financial Management, Accounting, Management Sciences, Business Management, Commercial and Administrative Sciences or other related field.

• Have at least 3 years of professional experience in an international NGO as an accountant or financier with a relevant level of responsibility and in the use of TOMPRO and or EXACT Globe accounting software.

Skills

• Sense of innovation and creativity

• Teamwork and good collaboration

• Mastery of English;

• Demonstrate enthusiasm and stubbornness;

• Assiduous worker;

• Orientation towards results;

• High level of integrity in management and a sense of quality in work;

• Good knowledge of management and accounting methods;

• Good knowledge of the nature of cash flows;

• Good knowledge of management control techniques;

• Good knowledge of banking relationships;

• Good knowledge of the management of the financial and operational diligence process;

• Good knowledge of the legal system and information systems...

• Good communication and networking skills;

• Good knowledge of management software: TOMPRO and EXACT Globe.

• Knowledge of Microsoft Power Query, Power Pivot and Power BI to centralize, transform, analyze and present budget and financial data in dashboards;

• Good knowledge of the procedures of funders such as: DGD, WB, IDAF, USAID and EU;

• Ability to take the initiative and ensure adequate and rapid follow-up measures;

• Ability to work independently with minimal supervision;

• Be able to work in a multicultural environment;

Constitution of the file

1. Motivation letter

2. Curriculum Vitae: Maximum Four pages with three reference persons (Telephone and email)

3. Copy of the Bachelor's degree (Bac +5)

4. Certificates of services rendered at the post

5. Copy of the unemployment card issued by the ONEM

6. Copy of Passport or Voter Card

7. Complete the online form https://forms.office.com/e/FEBabVbaaJ or https://tinyurl.com/RIKFINOF

Done in Bukavu, April 23, 2025

For Rikolto in East Africa

Pascal BISIMWA M.

Regional P&O Manager

How to apply

Submission of applications and selection procedure

Deadline for receipt of applications: May 11, 2025 at 11:59 p.m. The file received after the deadline will not be taken into account.

• File to be transmitted in a SINGLE FILE IN PDF FORMAT (Any file sent in another format or under several files will not be considered).

• File to be sent only by e-mail to the following address: eastafrica.recruitment@rikolto.org with the subject: "FINANCE OFFICER Q2 2025"

• Selection criteria

Completeness of the file: The file must include at least 7 elements as previously reported.

• Form and background of the cover letter and CV

• File format

• Relevance of experience

Organization of tests

• Written test:

• Oral interview

NB:

• Each candidate must have his own personal computer for those who will be selected.

• Female applications are highly sought after