Job Description and Qualifications

Job Title: Finance Officer

Job ID #: 26 BRACE 04 – CAD

Division:Corporate Affairs Division

Position Base:Jakarta, Indonesia

Reporting to:Assistant Director – Head of Finance & Accounting

Supervising: None

Contract Period:One (1) year contract, including a three (3)-month probation period, with the possibility of extension.

Closing submission:10 May 2026 - 11:45 pm Jakarta local time

BROAD STATEMENT OF FUNCTION

The Finance Officer plays a central role in supporting the financial operations of the AHA Centre. This includes overseeing the day-to-day financial management of programmes and projects, ensuring alignment with the Centre’s financial rules and procedures as well as donor and partner guidelines. The role is vital in maintaining accurate and timely financial documentation, executing payments, managing accounting systems, and ensuring compliance with internal and external audit standards.

The incumbent will support the Assistant Director – Head of Finance & Accounting in monitoring the implementation and utilisation of the AHA Centre’s core and project funds. This involves assisting in the preparation of budgets, managing cash flow and bank accounts, generating regular financial reports, and supporting effective financial risk management by conducting periodic assessments and developing mitigation strategies.

In addition, the Finance Officer will coordinate audit processes and financial closures for the Centre and its projects. This includes liaising with auditors, ensuring the completeness and accuracy of financial records, and supporting the timely submission of financial statements to internal and external stakeholders.

The role also encompasses financial oversight of grants and sub-grants. This involves monitoring fund disbursement, ensuring compliance with donor requirements, reviewing financial reports from implementing partners, and providing technical support to strengthen sub-grantees’ financial capacity.

The Finance Officer is expected to perform any other duties as assigned by the Assistant Director - Head of Finance & Accounting to ensure smooth financial operations and continued compliance with organisational and partner standards.

PRIMARY RESPONSIBILITIES

1. Oversee and execute the day-to-day financial operations of the AHA Centre’s programmes and projects, ensuring full compliance with the Centre’s financial regulations and the financial and reporting requirements of its partners and donors.

• Administer and execute day-to-day financial operations of the AHA Centre’s programmes and projects, ensuring alignment with internal financial rules and donors’ requirements.

• Apply and uphold financial policies, procedures, and accounting standards in accordance with AHA Centre regulations and relevant partner guidelines.

• Ensure that all financial activities follow principles of good governance, transparency, and accountability, while ensuring speedy delivery of services in the context of an emergency operation organisation.

• Establish and maintain effective internal controls and ensure their consistent implementation to protect organisational assets.

• Manage banking transactions, including fund transfers, payments, and reconciliations, related to daily operations and emergency relief efforts.

• Record and maintain accurate data for all transactions, including inventories, Property, Plant and Equipment (PPE), and intangible assets, in the AHA Centre’s ERP system (Microsoft Dynamics 365).

• Support the effective operation of the accounting system by ensuring proper data input, integrity of financial procedures, and generation of accurate reports from the ERP system.

• Compile, organise, and archive all accounting vouchers and related supporting documentation in an orderly and accessible manner.

2. Support for Budget Implementation, Financial Reporting, and Risk Management of Core and Project Funds.

• Support the Assistant Director – Head of Finance & Accounting in monitoring the implementation and financial performance of the AHA Centre’s core and project funds, including those provided by donors and strategic partners.

• Assist in the preparation and review of annual budgets, budget forecasts, and financial plans, ensuring alignment with funding agreements and organisational objectives.

• Maintain oversight of the cash book and bank book, ensuring all cash movements are accurately recorded and bank reconciliations are completed monthly.

• Develop timely and reliable management accounts and financial information to aid decision-making.

• Track actual expenditure against budget allocations, prepare variance analyses, and provide narrative justifications to management.

• Contribute to financial risk management by conducting periodic risk assessments and proposing appropriate internal control measures or mitigation strategies.

• Uphold compliance with financial governance frameworks and ensure adherence to accounting standards applicable under the AHA Centre's and donors’ policies. in the financial oversight of core and project funds, including donor contributions and partnership allocations.

• Coordinate and prepare detailed programme and project budgets, incorporating cost estimations, funding sources, and allocation plans.

• Establish and maintain a process for comparing actual expenditures against budgeted amounts (variance analysis), investigate deviations, and provide explanatory narratives and recommendations.

• Calculate and record deferred revenue, depreciation of fixed assets, and amortisation of intangible assets as part of period-end closing activities.

• Verify the integrity and accuracy of financial transactions in accordance with applicable accounting standards and the AHA Centre’s financial policies.

• Validate the correctness of inventory balances and fixed asset records including Property, Plant, and Equipment (PPE).

• Maintain accurate records of cash, bank balances, accounts receivable, accounts payable, advances, prepayments, inventories, PPE, and intangible assets.

• Administer payroll processing, including the calculation of staff salaries and related entitlements, and prepare supporting payroll journals and summaries as required.

• Monitor budget utilisation across activities, ensuring compliance with approved proposals, donor agreements, and internal SOPs.

• Communicate proactively with relevant departments to ensure financial procedures and spending practices comply with organisational standards.

• Ensure all financial activities follow principles of financial governance, accountability, and transparency while maintaining agility in emergency settings.

• Implement and monitor robust internal control measures to safeguard financial resources, and conduct periodic risk assessments in collaboration with relevant teams, and proposing appropriate internal control measures or mitigation strategies.

• Prepare financial reports, including income statements, balance sheets, and cash flow statements on a monthly, quarterly, and annual basis.

• Reconcile general ledger accounts and ensure timely journal entries and corrections when necessary.

• Maintain and update fixed asset schedules, calculate depreciation, and record deferred revenue where applicable.

• Assist in the preparation of financial forecasts and cash flow projections.

3. Grant and Sub-grant Financial Management.

• Oversee the financial planning, budgeting, and reporting of donor-funded grants and sub- grants, ensuring adherence to funding agreements, donor requirements, and applicable AHA Centre policies.

• Review and assess sub-grantee budget proposals and financial reports to ensure all expenditure is eligible, reasonable, and in line with the agreed terms and conditions.

• Ensure timely submission of complete and accurate financial documentation from sub- grantees; follow up on variances or inconsistencies to ensure proper accountability.

• Provide capacity-building support and ongoing technical guidance to sub-grantees on financial management systems, accounting practices, and donor compliance.

• Carry out financial monitoring visits, perform financial spot checks, and support internal or external audits of sub-grantee operations, preparing detailed reports and recommending improvements as necessary.

• Maintain a clear and auditable documentation trail for all financial transactions related to grants and sub-grants, ensuring transparency and readiness for audit scrutiny in compliance with contractual obligations.

• Review sub-grantee budgets and financial reports, ensuring costs are reasonable, allowable, and allocable.

• Provide ongoing guidance and training to sub-grantees to strengthen financial management capacity.

• Conduct financial monitoring visits, spot checks, or audits of sub-grantee operations, and report findings with recommendations.

• Maintain a clear and auditable trail of documentation for all grant and sub-grant-related financial transactions.

4. Compliance, Risk Management, and Internal Controls.

• Ensure compliance with the AHA Centre’s financial policies, donor funding conditions, and

  relevant statutory and regulatory frameworks.

• Strengthen and implement financial governance structures and internal control systems to ensure the integrity and security of financial transactions.

• Conduct proactive identification and assessment of financial risks, and support the development and implementation of appropriate mitigation strategies.

• Maintain accuracy and proper documentation of all financial approvals and authorisations,

  in accordance with the AHA Centre’s financial delegation of authority.

• Liaise effectively with internal departments and external stakeholders to address and resolve compliance issues promptly.

5. Audit and Financial Closure.

• Lead preparations for statutory and donor-specific external audits by compiling and verifying financial statements, supporting schedules, reconciliations, and audit evidence in accordance with applicable accounting standards.

• Coordinate audit planning, fieldwork, and closure activities in collaboration with appointed external auditors and relevant internal stakeholders.

• Assist in the procurement and engagement of independent auditors for project-specific or donor-mandated audits, ensuring compliance with procurement policies.

• Facilitate prompt resolution of audit queries and ensure that all audit recommendations are documented, tracked, and addressed with appropriate corrective measures.

• Maintain comprehensive, well-organised, and audit-ready financial records to support project closures and final donor reporting.

• Ensure that financial documentation and approvals comply with the AHA Centre’s financial

  authority matrix and internal controls.

• Proactively identify and assess financial risks, and contribute to the development and implementation of risk mitigation strategies in relation to audit and financial closure processes.

• Liaise with internal teams and external partners to ensure smooth and timely closure of project finances.

6. Payroll and HR Financial Support (as needed).

• Administer payroll transactions and calculations, ensuring timely and accurate processing of gross pay, statutory deductions (e.g. income tax, pension contributions), and net pay disbursements in line with AHA Centre policies and local regulations.

• Liaise with the HR unit to ensure payroll records reflect up-to-date staffing information, including new starters, leavers, contract changes, and employee benefits.

• Prepare, post, and reconcile payroll journals and summaries to the nominal ledger, and generate periodic payroll reports including tax, social security, and pension submissions.

• Maintain confidentiality and ensure data protection compliance in handling sensitive payroll and employee financial data.

7. Other Duties.

• Undertake ad hoc financial analysis, reconciliations, or assignments as directed by the Assistant Director – Head of Finance & Accounting or the Director of Corporate Affairs.

• Contribute financial inputs to strategic planning, internal management discussions, and institutional reporting.

• Support the implementation and follow-up of financial recommendations from external audits and the Governing Board.

• Represent the finance function in interdepartmental meetings and working groups as required, ensuring accurate disbursement of salaries and related entitlements.

• Coordinate with HR to update payroll changes such as new hires, terminations, or benefit adjustments.

• Prepare and reconcile payroll journals, summaries, and tax/social contribution reports.

• Ensure confidentiality and data protection of all payroll-related information

JOB QUALIFICATIONS REQUIREMENTS

Education

• Minimum Bachelor’s Degree in one or more of the following disciplines: Finance and/or Accounting, or a relevant subject.

• A recognised professional accounting or finance certification (e.g. CPA, ACCA is an asset) will be an advantage.

Experience

• At least five (5) years of experience in financial management or accounting, preferably in international organisations or government settings, with a strong command of professional English for communication and reporting.

• Proven experience with ERP systems (especially Microsoft Dynamics Business Central).

• Demonstrated experience managing donor-funded grants and sub-grants.

• Proficient in advanced Microsoft Excel functions, with the ability to apply formulas and logic-based calculations for financial analysis, reconciliation and data processing in accordance with accounting principles.

Competency Profile

Core Competency

• High integrity and conscientiousness.

• Ability to multitask and work independently under pressure.

• Ability to work with deadlines in accordance with set priorities.

• Good composure.

• Ability to project professionalism.

• Ability to work harmoniously in a multi-cultural setting as a team member.

• Well-organised, flexible, and able to respond to the challenges in supporting diverse people and programmes specifically in demanding situations.

Technical Competency

• Sound knowledge of generally accepted accounting principles, IPSAS, preparations of financial reports and payroll systems;

• Sound computer skills, including the ability to operate spreadsheets and word processing;

• Sound knowledge of using Microsoft Dynamics Business Central or any ERP accounting system;

• Good emergency management skills with exposure to disaster emergency response operations;

• Good regional and international awareness of developments in disaster management is an advantage;

• Strong command of both spoken and written English;

• Good communication skills;

• Good relationship management skills

APPLICATION PROCESS

The AHA Centre extends a warm invitation to exceptional and highly motivated individuals from ASEAN Member States to apply for positions within our organisation.

To initiate your application, kindly submit (1) a detailed application, highlighting your qualifications and the potential contributions you can make to the role, (2) a comprehensive CV, (3) the AHA Centre Application Form and (4) certified true copies of your educational certificates.

Please submit your application through the official link on our website, as this will allow our system to automatically acknowledge receipt and ensure your application is processed efficiently. It is crucial to combine all documents from number (1) to number (4) into one single file to enable our HRIS to capture your overall profile. For the efficient handling of your application, please also ensure that the total size of your attachment remains within the 10 MB limit.

You can download the AHA Centre Application Form directly from our website at https://ahacentre.org/job/

We wish to thank all applicants; however, only those invited for an interview will be contacted directly, and it is essential to understand that the Selection Panel's decisions are final.

​

For a more in-depth understanding of the AHA Centre, we encourage you to explore our website at www.ahacentre.org.

The AHA Centre has a zero-tolerance policy against all forms of sexual exploitation, abuse and harassment in line with its PSEAH policy.

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How to apply

APPLICATION PROCESS

The AHA Centre extends a warm invitation to exceptional and highly motivated individuals from ASEAN Member States to apply for positions within our organisation.

To initiate your application, kindly submit (1) a detailed application, highlighting your qualifications and the potential contributions you can make to the role, (2) a comprehensive CV, (3) the AHA Centre Application Form and (4) certified true copies of your educational certificates.

Please submit your application through the official link on our website, as this will allow our system to automatically acknowledge receipt and ensure your application is processed efficiently. It is crucial to combine all documents from number (1) to number (4) into one single file to enable our HRIS to capture your overall profile. For the efficient handling of your application, please also ensure that the total size of your attachment remains within the 10 MB limit.

You can download the AHA Centre Application Form directly from our website at https://ahacentre.org/job/

We wish to thank all applicants; however, only those invited for an interview will be contacted directly, and it is essential to understand that the Selection Panel's decisions are final.

​

For a more in-depth understanding of the AHA Centre, we encourage you to explore our website at www.ahacentre.org.

The AHA Centre has a zero-tolerance policy against all forms of sexual exploitation, abuse and harassment in line with its PSEAH policy.