VACANCY REFERENCE: HR Officer - HR-065

JOB PURPOSE:

The HR Officer – Damascus Office is responsible for leading and overseeing the implementation of human resources functions to ensure efficient, compliant, and high-quality HR operations. The role provides technical guidance, supervises HR processes, and supports strategic HR initiatives in alignment with Islamic Relief policies and Syrian labor regulations. The HR Officer plays a critical role in strengthening HR systems, enhancing staff engagement, ensuring compliance, and supporting management in decision-making.

Functional Responsibilities & Tasks

1. Recruitment & Talent Acquisition

• Lead the full recruitment cycle from workforce planning to onboarding.

• Ensure vacancy announcements and recruitment processes are transparent, merit-based, and aligned with organizational standards and Islamic Relief Syria policies.

• Supervise screening, shortlisting, interviews, and participate in selection processes.

• Conduct background checks and provide guidance to hiring managers on best practices.

2. Contracts & HR Administration

• Oversee preparation and validation of contracts, offers, and HR documentation.

• Ensure personnel records and HR systems are accurate, updated, and securely maintained.

• Monitor contract status and advise on renewals and amendments.

• Ensure compliance with internal policies, audit requirements, and Syrian legal regulations.

3. Onboarding & Staff Development

• Lead staff induction and orientation programs to ensure smooth integration.

• Identify development needs and coordinate training and capacity-building initiatives.

• Facilitate internal and external learning opportunities and evaluate training effectiveness.

4. Payroll, Benefits & Attendance

• Oversee payroll processing and ensure accuracy and timeliness in coordination with finance.

• Monitor attendance, timesheets, and leave balances.

• Ensure proper staff allocation across projects and accurate cost distribution.

• Ensure implementation of benefits and allowances in line with policies.

5. Performance Management & Organizational Development

• Lead performance management processes (probation, mid-year, and annual reviews).

• Ensure fairness and consistency in evaluations.

• Support managers in addressing performance issues and improvement planning.

• Contribute to job description reviews and organizational development initiatives.

6. Employee Relations & Staff Welfare

• Act as focal point for employee relations and conflict resolution.

• Support disciplinary and grievance processes in line with policies.

• Promote staff engagement and a positive work environment.

7. Separation & Exit Management

• Oversee resignation, termination, and end-of-service processes.

• Ensure proper handovers and conduct exit interviews.

• Analyze exit trends and provide recommendations to management.

8. Compliance, Policy & HR Strategy

• Ensure compliance with Syrian labor law, internal policies, and donor requirements.

• Coordinate with auditors, legal advisors, and external stakeholders.

• Support development and implementation of HR policies and procedures.

• Contribute to HR planning and provide reports and data-driven insights.

• Ensure adherence to Code of Conduct, safeguarding, and PSEA principles.

Knowledge, Experience, and Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• Minimum 4 years of HR experience, preferably within NGOs/INGOs, with proven experience in Syria.

• Strong knowledge of Syrian labor law, HR regulations, and administrative procedures in Syria.

• Demonstrated experience in recruitment, payroll, personnel administration, and performance management.

• Experience working with auditors, legal advisors, and compliance requirements.

• Experience in project-based HR management and staff cost allocation.

• Experience in training coordination and staff development.

• Strong understanding of employee relations, disciplinary procedures, and grievance handling.

• Knowledge of safeguarding, GBV, and PSEA principles.

• Strong analytical, organizational, and problem-solving skills.

• Ability to work under pressure and in a multicultural environment.

Language

• Fluency in English and Arabic (written and spoken) is required.

IT skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

• Good command of HR systems and digital tools is an advantage.

How to apply

Application procedure:

• If you are reliable, service-minded, discreet, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by completing the application form from the following link before the closing date.

• Interested applicants that possess the personal specifications mentioned above may apply by completing the job application on the following link before 7th May 2026 at 5:00 pm. before the closing date.

• Please complete all the fields in the application link and submit it before the deadline, as any incomplete or late application will be refused.

• Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants, and to select candidates who will attend a job interview from among the applicants by those standards.