Job announcement
Post Date :
April 08 2025
Deadline :
April 26 2025
Reference Number :
job-f
Vacancies :
1 vacancies
Minimun Experience :
3 Year(s)
Minimun Education :
Bachelors
Age :
18 - 55
Gender :
Not specified
Job shift :
Full-time
Job type :
Job level :
Intermediate
Salary :
As per organization salary scale
Location :
Fiji
Sectors :
Job announcement channel
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.
The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.
The role – Human Resources Associate will provide HR Advisory and Operations support throughout the SPC staff employee lifecycle. This role is responsible for contract administration, benefits management, supporting HR projects, and a specific HR focus area.
The key responsibilities of the role include:
Contracts Management, Administration and Data Management
Draft staff employment contracts and undertake HR administrative tasks.
Manage and maintain archive of staff contracts – ensuring signed contracts are uploaded and stored in the HRIS system.
Liaise with new employees to obtain necessary documentation for on-boarding process.
Input and upload contract renewals, new employment contracts, probationary period reviews and any other contract amendments or required information onto HRIS system.
HR Advisory and Operations
Provide support in the onboarding process for new employees from pre-arrival to confirmation of probationary period.
Assist in the administration of the Corporate SPC medical insurance plan.
Ensure newly appointed staff and recognised dependents enrolment forms are received and submitted for processing and provide them with all the necessary information with regards to benefits and reimbursements procedures and possible supplementary coverage.
Assist with providing fortnightly notification of withdrawals from the medical insurance plan to Medical Lead for forwarding to Insurance Provider.
Support HR Projects
Support the HR Manager or nominee on HR projects and assignments as and when requested.
Monitor respective trackers for the HR Advisory and Operations team.
Support the administration of travel benefit process for eligible staff.
Deliver Client-Centered HR Support and Service Excellence
Undertake web-based approaches to Customer Services as required (e.g.) Intranet, Wahoo and the HR Helpdesk response system.
Ensure requests are in line with SPV policies and process accordingly.
Respond to all HR Helpdesk queries in a timely manner, seeking assistance from HRO or HR Advisor as and when required.
Interpret situations that are not covered under existing policy before escalating to the HR Advisor and investigating if there are any precedents.
Specific HR Focus Area
Manage payroll records and maintain confidentiality of sensitive information.
Coordinate with HR and finance teams to resolve payroll discrepancies or issues.
Manage and track MOFA spreadsheet updates and escalate issues to the Executive when necessary.
Administer and oversee exemption permit and work permit requirements, liaising with the Ministry of Foreign Affairs (MOFA) and Fiji Immigration to ensure compliance.
For a more detailed account of the key responsibilities, please refer to the online job description.
Qualifications
A diploma in a relevant field such as human resources management, business administration or equivalent body of knowledge and experience.
Technical expertise
At least 3 years of human resources or business administration experience.
Excellent computer skills and proficiency in the use of MS Office, (Excel, Outlook, PowerPoint, Word).
Excellent organisational skills, customer service skills, time management skills, and the ability to manage multiple competing tasks.
Familiarity with working in a dynamic and challenging environment.
Excellent communication and interpersonal skills, with ability to liaise with staff at all levels of the organisation.
Committed to providing excellent service to clients.
Ability to adhere to high levels of confidentiality at all times.
Ability to apply human resources rules and regulations in a fair and consistent manner.
Language skills
Excellent English communication skills (oral and written).
Interpersonal skills and cultural awareness
Ability to work in a multicultural, inclusive and equitable environment.
Contract Duration – Until 31 March 2028 – subject to renewal depending on funding and performance.
Remuneration – The Human Resources Associate is a band 7 position in SPC’s 2025 salary scale, with a commencing taxable salary range of FJD 2,287-2,859 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.
Recruitment principles –SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.
Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.
Closing Date – 27 April 2025 at 11:59pm (Fiji time)
Job Reference: JM000869
Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
an updated resume with contact details for three professional referees
a cover letter detailing your skills, experience and interest in this position
responses to all screening questions
Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference. Please ensure your documents are in Microsoft Word or Adobe PDF format.
Only Fijian citizens are eligible to apply for this role.
SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.
Screening Questions (maximum of 2,000 characters per question):
Please describe your experience in managing employment contracts and using HR Information Systems (HRIS). What systems have you used, and how did you ensure accuracy and confidentiality in handling sensitive staff data?
SPC values a client-centered approach to HR. Can you give an example of a time when you provided HR support that improved the experience of a staff member or team? What was your approach and what was the outcome?
This position involves working with external agencies like Fiji Immigration and the Ministry of Foreign Affairs. Please describe your experience in managing government-related HR processes such as work permits or benefit administration. How do you ensure compliance and follow-up?
