About the Asian Disaster Preparedness Center

The Asian Disaster Preparedness Center (ADPC) is an autonomous international organization established for scientific, educational, developmental, and humanitarian purposes with a vision of safer communities and sustainable development through disaster risk reduction and climate resilience in Asia and the Pacific.

Established in 1986 as a technical capacity-building center, ADPC has grown and diversified its expertise across social and physical sciences envisioning safer communities and sustainable development through disaster risk reduction. Being an autonomous international organization governed by Board of Trustees. It supports sustainable solutions for disaster risk reduction across a broad range of specialist areas, with a wide range of professional expertise from atmospheric scientists to social scientists with experiences from all levels of engagement typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) effectively. ADPC’s Strategy 2030 guides the organization in providing comprehensive risk reduction support to countries and communities in Asia and the Pacific with various programs being implemented under 15 strategic themes by three departments, namely the Preparedness and Climate Actions, Risk Analytics and Climate Services, and Risk Governance and Financing. In addition to these, ADPC also works on three cross-cutting themes: Gender and Diversity, Innovation, and Regional and Transboundary Cooperation through permanent working committees. These activities are supported by proactive individual departments of Finance, Human Resources and Administration. ADPC recognizes the importance of examining the linkages between disaster risk management, poverty reduction, gender equality, sustainability, rights-based approaches, climate change, and regional cooperation. For details, please refer to the ADPC website at http://www.adpc.net/

Department Introduction

The PCA Department enhances the preparedness and climate action capacities of governments, NGOs, the private sector, and communities. It focuses on:

• Ensuring frameworks and implementation plans for disaster preparedness, response, and recovery are in place before disaster strikes.

• Strengthening institutional and community capacities for anticipatory action and resilient recovery.

• Promoting locally led DRR and climate resilience interventions through multi-stakeholder partnerships.

Project Background: Asian Preparedness Partnership (APP)

ADPC is implementing Phase 3 of the Asian Preparedness Partnership (APP), a multi-stakeholder localization model launched in 2016 in response to the World Humanitarian Summit’s call to shift power to local actors in disaster preparedness and response.

The APP operates in six countries: Cambodia, Lao PDR, Nepal, Pakistan, the Philippines, and Sri Lanka. Each country has formed a National Preparedness Partnership (NPP) comprising government, civil society networks, and the private sector.

Phase 3 focuses on ensuring the sustainability of the NPPs beyond project duration. Each NPP has:

• Signed a joint Terms of Reference (ToR) outlining shared roles and responsibilities.

• Developed a Strategic Action Plan for the Localization of DRRM and Climate Resilience.

Sri Lanka Preparedness Partnership (SLPP)

The Sri Lanka Preparedness Partnership (SLPP) includes the following:

• Disaster Management Centre (DMC) – Government representative

• Janathakshan GTE Ltd. – Civil society representative

• Ceylon Chamber of Commerce (CCC) – Private sector representative

The SLPP functions through its National Steering Committee (NSC) and plays a key role in driving localization of DRRM and climate resilience within Sri Lanka.

Purpose of the Consultancy

To further the institutionalization and sustainability of the SLPP beyond APP project support, ADPC seeks a Sustainability Advisor Consultant.

The consultant will:

• Work directly with the SLPP NSC members to assess the value of the partnership in advancing locally led DRRM particularly preparedness, response, and climate resilience.

• Analyze the challenges and opportunities of embedding the SLPP in government systems, structures, or programs.

• Facilitate the development of a sustainability model for the SLPP.

• Define financing strategies and support resource mobilization.

• Develop joint implementation proposals aligned with SLPP’s Strategic Action Plan.

This consultant position is open for Sri Lankan Nationals only and the Consultant will be based in Colombo, Sri Lanka.

Expected Outputs: The Consultant is expected to deliver the following outputs in close coordination with the SLPP National Steering Committee (NSC) and relevant stakeholders:

Deliverable 1 : Inception Report and Work Plan

• Conduct an inception meeting with the SLPP NSC.

• Prepare and submit an inception report including detailed methodology, stakeholder engagement plan, and finalized six-month work plan.

• Inception meeting with SLPP NSC; Work plan finalized; Initial stakeholder consultations conducted.

Timeline : 31 January 2026

Deliverable 2 : Assessment Report on Sustainability Options

• Review and document the added value of the SLPP in advancing localization of DRRM and climate resilience.

• Identify challenges, opportunities, and good practices in embedding SLPP within national systems, structures, and programs.

Timeline : 28 February 2026

Deliverable 3 : Institutionalization and Sustainability Model for PPC

• Develop a practical framework for institutionalizing the SLPP within Sri Lanka’s disaster risk management ecosystem.

• Outline governance arrangements, operational mechanisms, and long-term roles of SLPP stakeholders.

• Facilitate consultations with NSC members and other stakeholders to validate the model.

Timeline : Draft – 31 March 2026, Final – 30 April 2026

Deliverable 4 : Financing and Resource Mobilization Strategy

• Propose financing pathways to sustain SLPP operations and activities.

• Identify potential resource partners, including government allocations, private sector contributions, and development partner funding.

Timeline : 31 May 2026

Deliverable 5 : Draft Joint Implementation Proposals

• Prepare at least two (2) funding/implementation proposals in line with the SLPP’s Sustainability Framework and SLPP’s Strategic Action Plan.

• Ensure proposals reflect the priorities of government, civil society, and private sector stakeholders.

Timeline : 15 June 2026

Deliverable 6 : Final Consolidated Report

• Submit a comprehensive report consolidating all outputs (assessment, institutionalization/

sustainability model, financing strategy, and proposals).

• Include recommendations for follow-up actions to ensure SLPP’s long-term functionality.

Timeline : 30 June 2026

Duties and Responsibilities

The Consultant will be responsible for carrying out the following duties in close collaboration with the Sri Lanka Preparedness Partnership (SLPP) National Steering Committee (NSC) and ADPC:

Inception and Planning

• Participate in an inception meeting with SLPP NSC members to clarify scope, expectations, and working arrangements.

• Prepare and submit an inception report, including methodology, stakeholder engagement plan, and six-month work plan.

Research and Analysis

• Conduct desk reviews, interviews, and consultations with relevant government agencies, civil society organizations, and private sector actors.

• Gather evidence and document lessons to inform the assessment report and institutionalization model.

Stakeholder Engagement and Facilitation

• Facilitate workshops, focus group discussions, and bilateral consultations with SLPP NSC members and other stakeholders.

• Ensure inclusivity and representation across government, civil society, and private sector perspectives.

Technical Development of Deliverables

• Draft and refine the assessment report, institutionalization and sustainability model, financing strategy, and joint implementation proposals.

• Incorporate stakeholder feedback into all draft deliverables.

Resource Mobilization Support

• Explore and propose viable financing mechanisms to sustain SLPP operations.

• Liaise with government, development partners, and private sector representatives to identify resource opportunities.

Reporting and Coordination

• Provide regular progress updates to the SLPP NSC and ADPC.

• Submit deliverables according to the agreed timeline.

• Ensure the final consolidated report reflects lessons learned, sustainability measures, and follow-up actions for SLPP’s long-term functionality.

Working Principles

The Consultant will report directly to the National Steering Committee (NSC) of the Sri Lanka Preparedness Partnership (SLPP). Regular coordination will be maintained with ADPC’s Localization Program Lead.

Qualifications

• An advanced university degree (at least Masters) in Disaster Risk Management, Climate Change, Environmental Sciences, Development Studies, Public Policy, or a related field.

• At least 10 years of professional experience in disaster risk management, climate resilience, humanitarian action, or related fields.

• Demonstrated experience in institutional development, sustainability planning, or organizational strengthening.

• Proven track record in resource mobilization, donor engagement, or development of funding proposals.

• Familiarity and at least 5 years of experience working with government agencies, civil society, and private sector stakeholders in Cambodia.

• Experience in working with Humanitarian NGOs, international organizations or multi-stakeholder partnerships.

• Knowledge of the working ethics of national or state government agencies, international NGOs/NPAs, CSO networks, private organizations, and international organizations would be an added advantage.

• Proficiency in written and verbal communication skills in English and local languages.

Skills and Competencies

• Strong analytical, facilitation, and report-writing skills.

• Ability to engage with diverse stakeholders and build consensus.

• Excellent communication skills in Khmer and English (both written and spoken).

• Strong organizational and time management skills to deliver outputs within tight deadlines.

Duty Station: Colombo, Sri Lanka

Duration: This is an output-based consultancy position.

The total time-period of the consultancy is for 6 months from January 2026 –June 2026.

Itinerary: During official missions outside the duty station, the Consultant will be entitled to local/international travel, daily subsistence allowance, accommodation, and other related travel costs as per ADPC financial policy.

Condition of payment

The Consultant will be paid on an output basis. The payment will be made based on submission of outputs. The release of the payments is in accordance with the submission of the deliverables as per the timeline under the Expected Outputs.

How to apply

Interested candidates can submit the completed ADPC application form (downloadable from www.adpc.net), resume, and copy of degrees/certificate(s) together with a cover letter to Procurement@adpc.net

The email subject should clearly indicate the position being applied for, for example:

[Institutional Sustainability Advisor (Colombo, Sri Lanka), Name of Candidate].

Female candidates are especially encouraged to apply.

ADPC encourages diversity in its workplace and supports an inclusive work environment.