Job Background/Overview:

The International Rescue Committee (IRC) seeks an Officer, Program Visits and Events to design, organize, and execute in‑person and virtual program visits for private donors and prospects within IRC’s high‑value institutional fundraising portfolios. This role will showcase the impact of donor support and contribute to fundraising objectives.

The Officer will collaborate closely with IRC country programs across Europe, Africa, the Middle East, Latin America, and Asia, as well as with domestic programs in cities across the United States. Reporting to the Associate Director of Strategic Marketing, the Officer will work with colleagues across the Philanthropy and Marketing and Mobilization teams to conceptualize and deliver engagement activities that support ambitious fundraising goals and elevate IRC’s profile.

The ideal candidate has experience planning events or group visits, managing projects, and developing marketing materials. Experience working with global teams, managing cross‑departmental initiatives, speaking additional languages, international travel, and donor-facing engagement are preferred.

Major Responsibilities:

• Lead a global portfolio of virtual and in‑person program visits for IRC’s private donors and partners

  • Align visit goals with fundraising priorities and organizational strategy.

  • Collaborate with program teams to secure approvals, set dates and destinations, and produce targeted itineraries and budgets.

  • Track visit workflows in Monday.com and manage visit‑related marketing and giving data in Salesforce.

• Support fundraisers and partners with end‑to‑end travel logistics, including:

  • Flight and hotel recommendations

  • Visa process guidance

  • Safety and security coordination

  • Sourcing interpretation and translation vendors to ensure accessibility across all in‑person and digital touchpoints

  • Managing trip budgets and developing trip fee structures

• Develop coordinating trip materials including, but not limited:

  • Invitations

  • Donor Briefings

  • Post-trip Reports

  • Marketing materials

  • Project management assets, including multi-stakeholder meeting agendas and interactive workplans

  • Trip budgets, expense reports, and invoices

• Support Strategic Events: To deepen donor connection and mission resonance

  • Design and execute intimate, high-impact events that align with key organizational moments or larger public events.

  • Lead Event Operations & Logistics:

    • Oversee the full lifecycle of event planning and execution—from concept to completion.

    • Manage logistics across platforms and formats, including in-person, hybrid, and virtual events (e.g., Zoom Webinars, Pardot emails).

    • Coordinate with vendors, venues, and internal teams to ensure seamless delivery and alignment with strategic goals.

    • Manage Invitee list and RSVP tracking and reporting

Key Working Relationships:

Reports to: Associate Director, Strategic Events

Job Requirements:

Bachelor’s degree or equivalent 5 years of event planning experience with the shown ability to organize events through all phases of development.

Skills and Competencies:

• Outstanding Microsoft Office and event database management skills (Salesforce and/or Cvent experience preferred);

• Proven project and event management skills (in-person and virtual) with the ability to balance multiple time-sensitive tasks simultaneously and prioritize tasks appropriately.

• Meticulous and showing persistence, patience, and resourcefulness around each task and project.

• Excellent interpersonal skills with the ability to communicate and collaborate effectively and diplomatically with donors, clients, colleagues, vendors, and consultants.

• Excellent written and verbal communication skills.

• Resilient and able to remain calm in high pressure situations.

• Ability to think critically and problem solve quickly and effectively.

• A great teammate able to work effectively with multicultural, global teams.

• Dedication to respecting and maintaining confidentiality of information; and

• Passion for the IRC’s mission.

Working Environment: Requires remote/flex-time work.

Compensation: (Pay Range: $80,000 - $90,000) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $163 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply

Please apply on our website:

https://theirc.wd1.myworkdayjobs.com/External_Careers/job/New-York-NY-HQ-USA/Officer--Program-Visits_JR00002563