About HiHFAD

Hand in Hand for Aid and Development (HiHFAD) is a Non-Profit, Non-Governmental, Charitable Incorporated Organization registered in the United Kingdom and in Türkiye (TR: İyilik İçin El Ele Derneği) that provides high standards in humanitarian and relief services to the most vulnerable wherever needed through local engagement and global support.

Established in 2011 by a group of British-Syrian diaspora, HiHFAD was born out of a desire to extend a helping hand to vulnerable groups and displaced families in Syria and beyond. Since then, HiHFAD remained at the forefront of humanitarian agencies, providing life-saving aid to Syrians in hard-to-reach areas. Our extensive Healthcare Program has enabled us to expand and reach even more communities and internally displaced people; providing a comprehensive, integrated multi-sectoral intervention in Health, Nutrition, WaSH (Water, Sanitation and Hygiene), Protection, Shelter, Non-Food Assistance, Food Security, Livelihoods, and Education.

HiHFAD mandate is to alleviate the suffering of those in need without any type of discrimination, protect the most vulnerable, promoting social justice and welfare, and fostering durable solutions through delivering community-based humanitarian and development interventions.

Job overview

The Field HR Officer is responsible for executing day-to-day HR operations at the project level. This includes recruitment, employee documentation, attendance, payroll input preparation, and ensuring compliance with HR and safeguarding procedures. The officer acts as the operational arm of the HR department within field projects, implementing policies and processes as instructed by the Area HR Coordinator and HQ HR.

Main Tasks & Responsibilities

1. HR Operations and Administration:

• Implement recruitment procedures for project-based positions (posting, shortlisting, interviews, and documentation) as directed by the Area HR Coordinator.

• Process employment contracts, onboarding, orientation, and exit procedures based on approved templates and workflows.

• Maintain complete and accurate HR files, attendance records, leave trackers, and contract status logs.

• Collect and verify monthly payroll inputs and timesheets and submit them to the Area HR Coordinator or HR Specialist.

2. Staff Support and Compliance:

• Ensure staff adherence to HR policies, rules, and procedures as issued by HQ.

• Support documentation and follow-up of grievances or disciplinary concerns in coordination with the Area HR Coordinator.

• Provide direct clarification to staff regarding approved HR processes and safeguarding guidelines, without modifying content or interpretation.

3. Policy Communication and Awareness:

• Deliver initial HR orientation for new hires on key policies (Code of Conduct, PSEA, GESI).

• Act as a point of contact for routine HR inquiries at the project level.

• Contributes to building awareness on gender equity, diversity, and inclusion during project-level HR activities.

4. Coordination and Field-Level Execution:

• Ensure smooth implementation of all periodic HR processes (e.g., contract renewals, end-of-service forms, leave balance reviews).

• Support the application of workforce adjustments or staffing changes approved by HQ.

• Participate in field-level HR spot checks and compliance reviews as assigned.

5. Safeguarding and PSEA Compliance:

• Ensure full understanding and consistent application of safeguarding and PSEA procedures.

• Coordinate with the Field Safeguarding Officer for reporting concerns or conducting awareness activities related to protection from sexual exploitation and abuse.

Background Knowledge & Experience

Education Level: minimum bachelor’s degree preferred in Human Resources, business administration, Information management or related fields

Work Experience: minimum two year of experience in related experience

Languages: English: B1 Arabic: C2

Skills and Abilities

Competencies:

• Results-Oriented and Proactive

• Excellent Communication and Facilitation Skills

• Accountability and Transparency

• Continuous Learning and Development Focus

Functional Competencies:

• Proficiency in HR analytics and workforce planning

• Familiarity with competency-based HR models and career pathing

Disclaimer

Hand in Hand for Aid and Development is committed to creating an inclusive and diverse work environment where all qualified candidates receive consideration based solely on their experience and capabilities. As a humanitarian organization, we recognize the importance of diversity and are committed to ensuring that discrimination on the basis of race, color, gender, age, ethnicity, religion, disability, or marital status does not occur.

We adhere to the Humanitarian Principles and believe that the rights of all individuals, including children, women, and adults at risk, must be safeguarded. We are accountable to the communities we serve, and it is our responsibility to ensure that we do not contribute to their further harm or expose them to additional risks.

Hand in Hand for Aid and Development has a zero-tolerance policy for any form of exploitation, abuse, harassment, or discrimination. To ensure the safety and protection of those we serve, we conduct a range of pre-employment screenings and checks in accordance with our Safeguarding Policy.

HiHFAD renounces all forms of terrorism and will never knowingly support, tolerate or encourage terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United Nations Security Council resolutions, including 1267 Committee list of terrorists and terrorist financiers, S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the European Union, HIHFAD is firmly committed to the international fight against terrorism and in particular against the financing of terrorism. It is the policy of HIHFAD to seek to ensure that none of its and its donor funds is used, directly or indirectly, to provide support to individuals or entities associated with terrorism or money laundering. Therefore, HIHFAD will match employees, volunteers and contracted persons against the Sanctions lists on a regular basis

This vacancy is contingent upon project confirmation from the donor.

Only short-listed candidates will be contacted for interview.

How to apply

In case you meet the requirements and that you are interested in the position, please fill the application via the following link: https://forms.gle/VYKjokHbG7ufbZCw9