The Logistics & Procurement Officer is responsible for coordinating and implementing procurement processes, managing inventory and warehouses, overseeing transportation and logistics systems, and ensuring efficient day-to-day operations in compliance with organizational policies and donor requirements.
Duties and Responsibilities
The Logistics & Procurement Officer will perform the following duties (including but not limited to):
A) Procurement & Supply
Follow up and implement all procurement, logistics, and transportation-related activities.
Manage procurement processes from request initiation to delivery/closure (quotations/tenders, evaluations, purchase orders/contracts, receiving, and filing).
Ensure full compliance with approved organizational procurement policies and procedures.
Prepare and maintain procurement documentation in line with donor requirements (RFQs/RFPs, bid analysis, evaluation minutes, justifications, contracts/POs, delivery notes, etc.).
Ensure fairness, transparency, and value for money; prevent conflicts of interest and support due diligence where required.
B) Internal Coordination & Donor Compliance
Coordinate with relevant departments to ensure smooth integration of logistics services with workflow (Programs/Project Management, Finance, and Administration).
Ensure procurement/logistics implementation meets donor regulations related to documentation, reporting, and audit readiness.
Maintain separate, accurate project filing systems and ensure proper archiving of supporting documents.
C) Warehouse & Inventory Management
Implement and maintain the warehouse management system and item/material tracking system; update data continuously.
Supervise receiving, storage, dispatch, and stocktaking (regular/spot/annual) to ensure safe storage and minimize losses.
Verify quantities and specifications upon receipt; prepare receiving/return/disposal records when applicable.
D) Asset Management
Register and document assets accurately in project-specific asset registers.
Support asset tagging and tracking (handover/transfer/return) and ensure signed handover/takeover forms are maintained.
E) Transportation & Logistics
Organize and monitor transportation to ensure timely and safe delivery of supplies to warehouses and project sites.
Coordinate with drivers and logistics service providers; support delivery planning and distribution schedules in line with safety and project priorities.
F) Supplier Management
Follow up with suppliers and maintain an updated supplier database.
Support supplier performance tracking and contribute to improving quality, service levels, and pricing within required standards.
G) Reporting
Prepare regular reports on procurement activities, inventory movement, transportation, and asset status, and submit them to management as needed.
Provide ongoing updates to the Project Manager on open requests, risks, bottlenecks, and mitigation actions.
Required Qualifications
Education
Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
Experience
Minimum 2–3 years of experience in procurement/logistics/warehouse management (preferably within NGOs and/or projects).
Knowledge & Skills
Good knowledge of procurement procedures, logistics systems, and supply chain management.
Strong communication and networking skills; ability to work effectively with suppliers and internal stakeholders.
Ability to work under pressure, manage priorities, and meet deadlines.
Proficiency in Microsoft Office 365 (especially Excel, Word, and Outlook).
Strong reporting skills with clear and well-organized documentation.
Additional Requirements
Ability to drive (valid driving license preferred/required depending on duty station needs).
Language Requirements
Arabic: Full professional proficiency (fluent)
English: Professional proficiency (fluent)
Working Conditions
Full-time position based in Syria with periodic field visits and travel between warehouses and project locations as required.
Commitment to organizational policies, safeguarding standards, and security procedures.
Deliverables / Outputs
Weekly updates on procurement status and open requests.
Monthly reports on procurement, warehouse/inventory movement, transportation activities, and asset status.
Properly maintained procurement files, supplier database, and project-specific stock/asset registers.

How to apply

Please fill out the form by clicking on the link below until 04-01-2025

https://ee.kobotoolbox.org/x/d2PF3EV6