Responsibilities:

This responsibility includes administration, logistics management, purchasing, travel, safety and security, as well as vehicle management, in accordance with Helen Keller policies and procedures, donor regulations and national requirements. In close collaboration with the program management teams,

FUNCTIONAL RELATIONS

Operations Officers is under the supervision of Operations and Human Resources Coordinator, and his duties are:

Supply management:

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• Make an annual inventory of assets in the Helen Keller asset management system.

• Ensure the compliance and consistency of Helen Keller's supply guidelines and forms with global procurement standards and guidelines.

• Ensure that all items purchased meet the required quality standards and specifications. Conduct regular inspections and coordinate necessary returns or adjustments with suppliers. \

• Manage supply logistics, including shipping, receiving and storing goods. Ensure that items are delivered in a timely manner to the relevant departments or project sites.

• Prepare payment requests for executed orders and submit them to the hierarchy's signature.

• Strictly follow consulting contracts as well as the archiving of consulting reports. Prepare calls for tenders and update the list of service providers and suppliers if necessary.

• Prepare tender files for goods and services and ensure that they receive the necessary approvals according to the procedures of Helen Keller and/or lessors.

Office management:

• Ensure a welcoming, clean and safe office environment for visitors and employees.

• Collaborate with the driver to ensure the daily management and maintenance of vehicles

• Assist the supervisor in managing the safety and security of staff and responding quickly to safety and security issues.

• Keep up to date the departure and arrival register of office mail

• Keep the office's supplier register (PF and Purchase Order) up to date.

Logistics management:

• Oversee movement planning and vehicle tracking, including fuel, maintenance records.

• Check invoices and dashboards when renting a car

• Ensure regular maintenance of the Helen Keller International fleet and the good condition of the rented vehicles.

• Prepare RFQ and RFP for all office purchases.

• Establish the comparison BIDs and the Purchase Order

• Design and work closely with the selection members of IDBs Comparison

• Ensure that logbooks and fuel and lubricant consumption are regularly analyzed and report any anomalies;

• Ensure that each equipment purchase is properly recorded in the inventory and that a physical inventory is carried out each year;

OTHERS:

• Assist in the follow-up of internal or external audit activities.

• Performs any other tasks assigned by the hierarchy.

Qualifications

• At least a bachelor's degree in business administration, logistics or other relevant fields.

• Minimum of ten years of experience in contracting; administration and operations.

• 5 years of experience in an international NGO,

• Knowledge of USAID procurement regulations

• Gifted in computer science, including knowledge of the Microsoft office suite (Word; PowerPoint; Outlook) and strong Excel skills, including pivot tables.

• Good knowledge of local laws and procedures for administration

• Ability to:

  • Perform tasks that require special attention to detail.

  • Prioritize the workload,

  • Maintain balance in case of stress.

  • Work in a decentralized organizational structure with a highly collaborative approach.

How to apply

To apply

Qualified candidates must send a cover letter and curriculum vitae to Madagascar.recruitment@hki.org.en indicating the title of the position in the subject. Applications will be accepted until OCTOBER 24, 2025

Helen Keller is dedicated to building an inclusive workforce where diversity of all kinds is fully valued.

All qualified applicants will receive consideration for employment without regard to ethnicity, race, caste, color, religion, sex, national origin, age, disability or any other characteristic that does not affect the ability to perform the required duties.

We are committed to providing reasonable accommodation for people with disabilities.

If you are a qualified disabled person and need to request an adaptation during the job application or interview process, please contact us at the email address above or by phone: Madagascar.recruitment@hki.org

HELEN KELLER INTL

• DOES NOT ASK FOR ANY FEES THROUGHOUT THE RECRUITMENT PROCESS (REQUEST FOR EMPLOYMENT, TESTING, INTERVIEWS, PROCESSING OF FILES OR TRAINING)

• DOES NOT REQUEST INFORMATION ON APPLICANTS' BANK ACCOUNTS

• DO NOT RECRUIT THROUGH A RECRUITMENT AGENCY