Since its inception in 1993 as an international non-governmental organization, Acted has been dedicated to providing immediate humanitarian assistance to those in immediate need and protecting people's dignity, while also co-creating longer-term opportunities for sustainable growth and fulfilling people's potential. Acted works to respond to humanitarian crises and build resilience; to promote inclusive and sustainable growth; to co-create effective governance; and to support the global building of civil society by investing in people and their potential. We go the extra mile: Acted's mission is to save lives and assist people in meeting their basic needs in remote areas. Acted is active in 38 countries and implements more than 505 projects per year, reaching over 20 million beneficiaries with a team of 4,800 national and 450 international staff.

Acted hires employees based on merit and qualifications for the position, regardless of race, colour, religion, sexual orientation, national origin, ethnicity, political affiliation, gender, or disability status.

Furthermore, through its programs in Syria, Acted is dedicated to the prevention of sexual exploitation and abuse. The successful candidate will be expected to follow the Acted Code of Conduct and Acted Global Policies, particularly those pertaining to the protection of children and the prevention of sexual exploitation and abuse. A thorough reference and background check will be performed, including an investigation into any allegations of child abuse or sexual abuse.

Duties and Responsibilities

DUTIES AND RESPONSIBILITIES

Under the supervision of the FSL Project Officer, FSL Project Assistant responsibilities include:

a) General responsibilities:

a. Works with the local authorities to understand the market and systems within which the targeting and implementation of projects will be conducted.

b. Supports the Project Officer on the activities implementations and field visits (Needs assessments, beneficiaries’ selections, registrations, program verification, activities monitoring, business training provision , BoQs preparing ).

c. Participates to and support technical assessments for potential targeting areas for defining new intervention areas.

d. Regular follow-up and monitoring of project activities in an organized manner, and ensure feedback receiving from beneficiaries throughout the project cycle (registration, identification of activities, distributions, and monitoring).

e. Sensitize beneficiary communities on project objectives and activities, collect and report feedback

f. Support other FSL sub-sector teams in field quantitative tasks (non-technical) once needed in tense phase of FSL program.

g. Participate in FSL assessments defined be the project manager/coordinator aligned with cluster coordination.

h. Protection Mainstreaming through the programming and distribution, ensuring that beneficiaries with specific needs are prioritized and additional assistance is provided when required.

b) Reporting:

a. Collects photos of program implementation and ensure that donor visibility is respected.

b. Assists in the identification and location of beneficiaries when requested.

c. Draft activity reports and submit daily and weekly updates to the line manager.

d. Regular reporting to FSL Project Officer for any challenges identified in the field.

c) Technical Tasks

a. Supports the implementing of FSL activities.

b. Training provision for beneficiaries aligned with ACTED guidance notes and training materials.

c. Participates to elaborate deliverables to specification and within timeline.

d. Provide required information to relevant parties as dictated by the FSL Project Officer.

e. Participates in identifying and documenting best practices and lessons learned.

f. support the FSL Project officer with preparing the relevant BoQs based on the type of activity.

g. Making sure the field tasks is conducted according to agreed SoPs , guidelines and raise any concerns or feedback if there is any issue or gap with implementing the SoPs , guidelines .

h. Ensure technical accuracy of beneficiary procurements in accordance with submitted action plans and invoices (for MSME activities).

d) Administration and Other Tasks

a. Maintain an efficient, organized system of paperwork and reporting for field work, and participate in preparation of all supporting documents for cash payments.

b. Ensure timely departure and return from the field: this includes leaving to the field with all necessary documents and materials to complete a successful workday.

c. To perform other duties as requested by the project and country management team.

KEY PERFORMANCE INDICATORS

• Functioning and effective communication with community, positive feedback from the targeting communities.

• Effective and accurate data collection conducted for all field missions (if applicable).

• # training workshops have been provided to the targeting communities.

• FSL activities documents have been filled and signed in the field with accordance to ACTED compliance policies and SOPs.

• Number of lessons learned and best practices collected and documented over the past 6 months

QUALIFICATIONS

The FSL Project Assistant is required to embody the following qualities and to maintain compliance with ACTED Rules and Policies at all times:

Essential Qualifications

• Bachelor or institute ’s degree in Agriculture

• Fluency in Arabic.

• Ability to travel among NES area

• Residing in Deirezzor governorate.

• Basic English-writing and reporting skills.

• Have at least one year experience in FSL programs.

• Have at least two years total experience working with an INGOs/LNGOs

• Has a clear understanding of the FSL methodologies regarding the activities to achieve project objectives.

• Basic knowledge in Office program, specially Excel and word.

• Ability to work under pressure in a high-pace environment.

• Ability to manage complaints.

• Willingness to follow instructions, especially those related to security.

• Excellent social and communication skills.

• High commitment to cultural sensitivity, honesty, integrity, Trust-worthiness and accountability.

• Organized, methodical, and thorough work ethic.

• Punctuality.

• Dedication and proven interest in displacement issues, field work and humanitarian programming.

Preferred Qualifications

• Number of years working with INGOs/NGO

• Number of years working in FSL sector

• Level Knowledge in office programs especially Excel and Word

• Experience with an INGO in a similar position (CFW assistant, LH assistant, FSL assistant, CFF assistant...

How to apply

To apply for this opportunity, you are kindly requested to read the following points:

1- Read the job description carefully.

2- You may need to create a mail account.

3- Fill in the job application form through the following link:

https://forms.office.com/e/i70i0f6Tje

4- Closing date for the announcement is: 27th, Jul 2025 at 4:00 PM

Important Notes:

• Acted is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to Acted Code of conduct and Acted Global Policies especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse and/or sexual harassment during employment. By applying, the job applicant confirms his/her understanding of these recruitment procedures.

• Acted is committed to gender equity and to have a balanced and diverse workforce. Acted strongly encourages qualified women, persons with disabilities and persons from under-represented groups to apply to the position.

• Acted offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

• Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

• Acted never uses external recruitment agencies, and recruitment is always free of charge.) The Acted and its employees don’t request or receive any money for the services provided, and our services are completely free.

Acted never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at Acted.