***Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

The Opportunity – Finance Assistant

Post location: West Bank Field Office - Ramallah

Contract Duration and Level of Effort: 1 year.

ROLE PURPOSE:

This position holder will support and contribute to the smooth functioning of the finance department at the WB Field Office level through assisting finance team in WB in completion of partner and non-partner financial transactions. The position holder will ensure full compliance with Save the Children policies and procedures, in addition to supporting the close-out of the end-of-year books.

In the event of a major humanitarian emergency, the role holder may be expected to work outside the normal role profile and to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: WB Finance Coordinator

Staff reporting to this post: None

Budget Responsibilities: NA.

Role Dimension: oPt CO is a high complexity country, multi-member interest, with an annual budget of around $40+m, and 100+ staff. Currently the program is experiencing a growth in funding and complexity due to the war in Gaza.

KEY AREAS OF ACCOUNTABILITY:

Key Area 1: Financial Transactions Related Work (payment disbursement) Non-Partner Related Work:

• Writing checks or preparing bank transfer letters.

• Getting checks and bank transfer letters signed.

• Responsible to stamp the payment paid.

• Handing checks to suppliers/vendors, consultants, contractors in the office.

• Filing and scanning all payment vouchers and journal vouchers.

• Entering journal vouchers in Agresso (Financial System).

• Recording payment vouchers in the bank tracking sheet.

• Assist in completing the Voucher List for Emergency Project.

• Assist the program team in reviewing the BVAs for Emergency Project.

• Reviewing and recording payments such as consultancy payments, audit payments, vehicle use and fuel, petty cash and office supplies, etc.

• Responsible for regular count of the cash in the petty cash.

• Responsible for handling transfers to bank and get bank statement on monthly basis.

• Reviewing and Recording Cash Voucher assistance (CVA) along with all receipts.

• Support in procurement opening sessions.

• Support finance department in emergency period.

Key Area 2: Financial Transactions for Partner Related Work

• Opening files for partnership agreements.

• File all agreements documents in addition to narrative and financial reports.

• Assist in visiting partners to review their financial reports and their supporting documents.

• Assist in recording partners expenses in Agresso (Financial System).

Key Area 3: Year End Related Work:

• Assist in smooth and proper closeout of WB Field Office books by end of the year.

• Assist in doing physical count of assets (taking inventory).

Key Area 4: Staff Management and Related Meetings:

• Attend all staff meetings.

• Attend Finance Unit meetings

• Set annual objectives and do quarterly and annual performance evaluations.

• Ready to work to respond to any natural disaster or emergency anywhere in oPt.

In order to be successful, you will bring/have:

QUALIFICATIONS

• BA degree in Accounting, Finance or equivalent field.

EXPERIENCE AND SKILLS

Essential

• At least two-years’ experience within the finance department of a national or international organization.

• Strong experience of accounting and bookkeeping procedures.

• Excellent analytical skills – the ability to analyse complex financial data, and design and produce effective management information.

• Maintaining confidentiality, documentation & filing skills.

• Good Command of spoken and written English and Arabic.

• Understanding of financial systems and procedures.

• Familiarity with computerised accounting systems.

• Experience of computerised accounts packages, Excel, PowerPoint and Word.

• Strong communication and interpersonal skills.

• Organizational and time-management skills

• Attention to detail, with an ability to spot numerical errors

• Ability to manage a complex and diverse workload and work to meet tight deadlines.

• Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues, and providing support and advice as necessary.

• A full appreciation of the value of co-operation, both internationally and within a team environment.

• Understanding of Save the Children’s vision and mission and a commitment to its objectives.

• Commitment to Save the Children values.

Desirable:

• Ability and willingness to change work practices and hours in the event of major emergencies, including travelling at short notice and for extended periods.

• Knowledge of donor financial policies and guidelines.

• Ability to work virtually due to emergency.

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Finance Assistant.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.