About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Working with governments, businesses and civil society, we aim to transform food systems so that they deliver healthier diets for all people, especially the most vulnerable.

Headquartered in Geneva, Switzerland, GAIN has offices in countries with high levels of malnutrition: Bangladesh, Benin, Ethiopia, India, Indonesia, Kenya, Mozambique, Nigeria, Pakistan, Rwanda, Tanzania and Uganda. To support work in those countries, we have representative offices in the Netherlands, the United Kingdom, and the United States.

At GAIN, we believe that everyone in the world should have access to nutritious, safe, and affordable food. Today, one in three people - drawn from nearly every country on the planet - are unable to consume enough nutritious food. We work to develop and deliver solutions to this daily challenge.

About the role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Legal Systems and Administrative Assistant to provide administrative support to the Legal Team.

The Legal Systems and Administrative Assistant will provide support with processing of legal contracts and other documents to support GAIN’s work, across all GAIN countries. They will also support the Legal Team’s work, helping to manage risks and ensure compliance. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya or New Delhi, India.

Key Responsibilities include.

• Serve as the focal point for Contract Lifecycle Management(CLM) and provide daily support to GAIN staff on the CLM platform.

• Provide support to the Legal Team with the evolutions/developments of CLM, including testing new features and liaising with the external provider and documenting the progress of evolutions.

• Organize coordination calls with country offices, record minutes and perform regular follow-up on outstanding matters to ensure compliance with local regulatory requirements.

• Support the Team in keeping compliance pages for each country office up to date by liaising with the country teams and the law firms in the relevant jurisdiction.

• Support the Team in processing the paperwork to reflect and implement decisions of the Board of Directors.

• Support the Senior Legal Counsel in the preparation of bank mandates.

• Support the Team in maintaining and updating the legal SharePoint site.

• Process invoices related to provision of legal services for payment.

About you

The ideal candidate should have experience working with legal documents and understanding of basic contracts. You should have demonstrated capacity to provide administrative support preferably within a legal department. Experience working in an international development setting is highly preferred.

The position holder should have good knowledge and understanding of basic contracts for goods and services with a strong service-oriented and problem-solving approach. You should be able to apply and refine legal systems and processes. Fluency or linguistic competence in another language such as French would be an added advantage.

An education background with a degree or diploma in law or related field is required.

About our offer

The starting annual gross salary on offer for this role for each location is as indicated depending on experience.

Kenya: KES 1,826,244 - KES 2,089,068

India: INR 757,824 – INR 866,076

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

Our working culture and environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

This advert closes on 8th July 2025. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

Our core values

GAIN is committed to equality of opportunity and to eliminating discrimination. All staff are expected to follow GAIN Values

Our commitment to safeguarding

GAIN is committed to creating a safe and inclusive environment where all staff, volunteers, and job applicants are treated with dignity and respect. We are also committed to safeguarding the communities we work with. We have a zero-tolerance approach to any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, exploitation and abuse of power or trust.

Safeguarding is integral to our recruitment practices, and we have robust procedures in place to prevent any form of harm, abuse, or discrimination. As part of our commitment to safeguarding, all successful candidates will undergo thorough background checks and vetting procedures, which can include references, criminal records and terrorist finance checks where applicable, in accordance with our Safeguarding Policy.

We provide comprehensive training and support to our staff and volunteers and associates to raise awareness of safeguarding issues and ensure they are equipped to recognise and respond to concerns effectively.

By applying for a position with GAIN, you agree to uphold our safeguarding principles and contribute to maintaining a safe and supportive environment for all individuals.

How to apply

https://www.gainhealth.org/legal-systems-and-administrative-assistant